Administrative Assistant & Receptionist

Capstone Partners is seeking an organized and service-oriented Administrative Assistant & Front Desk Coordinator to join our Playa District office. As the first point of contact for clients, visitors, and team members, this role is essential in creating a welcoming, professional, and highly efficient office environment. This position goes beyond traditional front desk responsibilities, playing a key role in office operations, administrative support, and cross-departmental coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion. Key ResponsibilitiesServe as the first point of contact, greeting clients and visitors with a warm, professional presence Answer, screen, and route incoming calls efficiently Manage visitor flow, including identifying needs and directing or escorting guests appropriately Maintain a clean, organized, and polished reception and common areas Coordinate meetings, conference rooms, and Zoom sessions across teams Support internal scheduling needs and ensure seamless meeting execution Troubleshoot basic meeting and Zoom technology as needed Manage incoming and outgoing mail, packages, and deliveries Oversee day-to-day front-of-house operations to ensure smooth office functionality Support general office management needs and logistics Provide administrative support including data entry, document preparation, filing, etc. Assist with special projects and cross-functional initiatives Support various departments as neededQualifications & SkillsBachelor’s degree or equivalent professional experience 1–3+ years of experience in an administrative, receptionist, or office support role preferred Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Advanced Excel skills preferred Experience with Salesforce or similar CRM platforms preferred Data management experience strongly preferred Exceptional organizational and time-management skills with the ability to multitask Strong written and verbal communication skills High level of professionalism, discretion, and confidentiality Friendly, polished, and client-service-oriented demeanor Self-starter with a strong willingness to learn and grow Ability to pass a background checkPhysical RequirementsProlonged periods of sitting at a desk and working on a computer.Ability to lift up to 30 pounds as needed.Salary & BenefitsAnnual salary: $50,000 – $60,000, commensurate with experienceComprehensive benefits package, including:Medical, dental, vision, and life insuranceCompany-paid short-term and long-term disability401(k) with 5% company match