Administrative Assistant Sales Team - 1549

Administrative Assistant for Sales Team Job Type: Full-time, remote. Hired as a contractorWorking Schedule: Monday to Friday, EST Timezone working hoursClient: Virtual Chief´s of Staff https://vchiefs.com/About the ClientFounded in 2016, we specialize in connecting business leaders with fractional and interim executives across a wide range of functions, including HR, operations, strategy, project management, marketing, and more.Our model supports startups, small and medium-sized businesses, nonprofits, and educational organizations by providing experienced professionals on a flexible basis. This enables leaders to focus on strategic priorities while leveraging expert support as needed.OverviewWe are seeking a full-time, fully remote Administrative Assistant to support our Business Development (BD) team and Account Executives (AEs) during an exciting phase of company growth. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys balancing administrative responsibilities with team collaboration.The Administrative Assistant will play a key role in managing daily operations, streamlining communication, and ensuring smooth coordination between clients, consultants, and internal stakeholders.Key ResponsibilitiesManage and organize inbox communications for Account Executives:Triage emails and route messages to appropriate internal teamsDraft and respond to client communications, including follow-ups and check-insPrepare and send candidate profiles to clientsCoordinate scheduling and logistics for meetingsPrepare daily summary reports for Account Executives, including:Next-day meeting schedules and briefsUrgent communicationsUpdates on deal flowResearch and develop meeting briefs and agendas for client interactionsAssist with drafting and preparing client and consultant contractsMaintain accurate and up-to-date records in CRM systems (e.g., Zoho)Organize and manage internal documentation and shared drives to ensure strong knowledge managementUtilize and adapt to internal tools and systems to improve efficiencyProvide general administrative and operational support as neededQualificationsMinimum of 2 years of administrative or executive support experiencePrior experience supporting a US-based sales or business development team is idealProficiency in calendar management and scheduling (Google Workspace preferred)Experience working with CRM systems (e.g., Zoho)Strong organizational skills with exceptional attention to detailAbility to manage multiple priorities in a fast-paced environmentExcellent written and verbal communication skills in English (required)Proactive, reliable, and process-oriented mindset