Administrative Assistant

Job Title: Administrative Assistant 3Location: Boston, MA (hybrid)Duration: 06+ MonthsDescription:The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees. General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.Gathers, compiles, and reports on information relevant to the supervisor's assignment.Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves Reception: Responds tactfully and promptly to inquiries and problems within the Product of established authority. Handles confidential information. May serve as the central contact for general department information. Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.Utilizes ***'s online reservation system to ensure that *** travel policy is followed to provide cost-effective and convenient travel arrangements.Works with travel agents, airlines, and others regarding planning and customer service issues. Presentations: Utilizes computer skills to create high-quality graphic and text presentations often under tight timeframes.Interprets needs, determines, and produces effective presentation layout, and organizes final documents.Reports; Prepares special reports requiring the selection of relevant information from a variety of sources.Qualification:Typically requires a Bachelor’s Degree and a minimum of 5 years of directly relevant work experienceNote: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.