Sr. Administrative Assistant ($26-32/hr)

PropivotalSomerville, MAMay 15th, 2026

Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Administrative Services

A world-renowned University, is looking to hire a Senior AdministrativeAssistant to the Director of their NeuroscienceDepartment. This role offers an excellent opportunity to work within a collaborative and innovative research environmentand offers the chance to contribute to cutting-edge neuroscience research and support a prominent scientific community. The new hire will getto work closely with an award-winning faculty member whose career in cognitive science has been recognized by the National Academy of MedicineKey Details:<ul><li>Job Type: Temp-to-Perm<li>Pay: Starts at$26/hour which can increase to $32/hour plus benefits upon converting to perm<li>Work Arrangement: On-site in Cambridge, MA</ul>Why This Job Is Awesome / Your Impact<ul><li>Contribute to pioneering research projects that have the potential to make significant scientific impacts<li>Benefit from career growth and professional development opportunities within a leading academic organization<li>Be part of a dynamic, collaborative team that values curiosity, innovation, and support</ul>Responsibilities<ul><li>Manage and maintain the faculty members calendar, coordinate meetings, conferences, and committee activities<li>Arrange travel and prepare related documentation, including visa paperwork for incoming lab members<li>Assist with official communications, memos, recommendation letters, and reports<li>Support grant application processes, including document generation and policy compliance<li>Maintain lab website and manage budgets and award records in collaboration with finance teams<li>Organize faculty meetings and assist with purchasing activities as needed<li>Handle expense reimbursements and reconcile accounts<li>Provide general administrative support to ensure smooth laboratory operations</ul>Requirements<ul><li>Bachelors degree<li>Valid administrative support experience of at least 3 years, preferably supporting senior researchers or faculty in academic settings<li>Demonstrated interest in neuroscience, cognitiveor scientific research environments<li>Previous experience supporting grant application processes<li>Proficiency with office software, AI platforms, and similar data management tools<li>Experience with FileMaker Pro, Photoshop, Outlook iCal, and web platforms like Drupal and WordPress is highly desirable</ul> <div> There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.</div>PandoLogic. Category:Administrative, Keywords:Administrative Assistant, Location:Cambridge, MA-02238

Sr. Administrative Assistant ($26-32/hr)

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