Litigation Legal Secretary

Litigation Legal SecretaryWe are a national labor and employment law firm seeking an experienced litigation legal assistant (secretary) for its Melbourne. office. The legal assistant provides direct support to two attorneys involved in employment-related litigation (DEFENSE) before administrative agencies and state and federal courts. The assistant assists attorneys in the delivery of quality legal services to clients who perform complex and specialized legal tasks and work collaboratively and cooperatively with others in a team-oriented environment. This is "primarily" an on-site position.Responsibilities:Handles office correspondence and administrative tasks such as answering phone calls; communicating with clients, court clerks, and outside vendors; responding to emails, and routinely reviewing and following up on client deadlines and calendar appointmentsAssists attorneys in all phases of the litigation discovery process; helping attorneys prepare for hearings, arbitrations, and trials. Performs bates numbering and redacting, and e-files documents with various state and federal courtsProcesses monthly expense reports, and upon request, accurately enters, reviews, and revises timekeeper time entriesAccurately formats and proofreads legal documents for grammatical, typographical, or spelling errors, and completeness prior to distribution or filingMaintains and organizes electronic filesExhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of clients and assigned attorneysCoordinates meeting arrangements (i.e., arbitrations, depositions, mediations, etc.)Works with assigned billing specialist to ensure bills are properly produced and released to clientsCompletes assigned tasks as expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when neededQualifications:Applicants must be able to type at least 65 WPMA high school diploma or equivalent is required; an associate or bachelor's degree is a plusMinimum four years of solid DEFENSE litigation experience including Federal Rules of Civil ProcedureIntermediate to advance skills in the use of MS Office (Word, Excel, PowerPoint, and Outlook), time entry and e-Filing, and knowledge of an electronic document management system is preferredExcellent interpersonal/communication skills, and strong writing/grammar skillsAbility to work effectively under pressure and meet deadlines with quick turnaround timesMaintains a positive, "can-do" attitude when dealing with clients, co-workers, and attorneysProven organizational skills, high dependability, initiative, flexibility, resiliency, and a pleasant disposition are essential attributes for this position