Accounts Payable Production Assistant - Houston, TX
About UsThe Coldwell Banker brand is the oldest and most established residential real estate franchise system in North America. In fact, in many ways it was the original real estate "start up." Founded by young entrepreneurs Colbert Coldwell in 1906 and later Benjamin Banker, Coldwell Banker changed the way people bought and sold homes across America, ultimately becoming one of the most trusted real estate brands in the world. More than 100 years later, the Coldwell Banker network is still continuously recognized for its innovation and leadership across 3,000 offices in 49 countries and territories.To support our Local Operating Companies (LOC) across North America our Agent Services utilize a central processing method where we support our Agents, offices, and LOC to standardize and efficiently take our deals from start to finish!To keep us continuously efficient we are seeking a highly motivated individual with a sense of urgency, strong organizational skills and someone who has keen attention to detail. This position will be located within our AIS HUB, 2603 Augusta Drive, Houston, TX 77057Position SummaryWe are seeking a highly organized, detail-oriented individual with a sense of urgency to join our team as a Document & Mailroom Coordinator. In this role, you will manage mailroom operations, document processing, and vendor relationships to keep our business running efficiently.Key ResponsibilitiesMailroom Operations* Manage all incoming and outgoing mail and packages, including courier deliveries and pick-ups* Prepare and process outgoing mail and assist with returned or unclaimed mailDocument ManagementCollect, sort, prepare, and scan documentsLabel and enter documents into the system, ensuring accuracy and qualityPerform post-scanning quality checks and file original recordsSecure and properly dispose of confidential documentsFinancial Support* Print and scan checks for deposit for Escrow and Commission teams* Print Garnishment and SEP checks.Vendor & Inventory ManagementMaintain relationships with courier services (UPS, USPS, FedEx)Track mail and UPS invoicing using ExcelOrder and maintain office supplies and stockroom inventoryReplace toner in printers and copiers and manage service requests with equipment vendorsOther Duties* Provide coverage for other business service functions as needed* Maintain a clean desk policy and secure environmentQualificationsHigh School diploma required1-2 years of experience in a similar roleProficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)Ability to learn new software quicklyStrong organizational and communication skills with keen attention to detailComfortable with light physical activity, including lifting to 25 lbs. occasionallyRegular, predictable attendance is essentialPositive attitude and commitment to delivering premier serviceAnywhere is proud to offer a comprehensive benefits package to our employees including:Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D401(k) savings plan with company matchPaid Time Off to Include Holidays, Vacation Time, and Sick TimePaid Family & Paternity LeaveLife InsuranceBusiness Travel Accident InsuranceAll employees receive access to LinkedIn LearningEmployee Referral ProgramAdoption Assistance ProgramEmployee Assistance ProgramHealth and Wellness Program and IncentivesEmployee DiscountsEmployee Resource Groups