Executive Administrator

Executive Administrator / Program Coordinator Remote in Charlotte, NC, SC or FLStatus: Full-Time, W-2Schedule: Core availability 8:30 a.m. – 5:00 p.m. Eastern, Monday through FridayReports To: VP of OperationsAbout Wingspan PerformanceWingspan Performance partners with leaders and organizations to strengthen communication, improve behavioral performance, and solve the people challenges that often sit underneath costly business problems. We help leaders recognize patterns, shift behaviors, and create meaningful change that improves both individual effectiveness and business outcomes.We work across industries, organizational levels, and geographies throughout the United States and internationally.Why This Role MattersWe’re looking for an Executive Administrator / Program Coordinator who brings structure, clarity, and operational excellence to a fast-moving environment. You’ll serve as a trusted partner to senior leaders by protecting executive time, strengthening communication flow, and ensuring priorities move forward with precision and care.This role is ideal for someone who thrives in complexity, anticipates needs before they surface, and operates with professionalism, emotional intelligence, and discretion.What You’ll DoAs the Executive Administrator / Program Coordinator, you’ll create the operational rhythm that allows our leadership team to perform at their highest level.Key ResponsibilitiesOwn executive calendars across time zones and resolve conflicts before they reach the executive.Monitor and prioritize executive inboxes, draft correspondence, and answer directly when you can.Book complex domestic and international travel and handle disruptions in real time.Prepare agendas, board materials, and decks; take minutes and drive action items to done.Host client sessions in Zoom and Teams and fix the tech when it fails minutes before start.Keep SharePoint and CRM records current, process expenses, coordinate vendors, and schedule approved social posts.What You Bring7 + years' experience supporting senior executivesAdvanced Microsoft Office, SharePoint, Teams, and Zoom; working knowledge of Google Workspace.Writing that is ready for a senior audience without heavy editingExperience taking minutes at board or executive meetingsProven success working fully remote, and discretion with confidential informationA proactive, adaptable, solutions-oriented mindsetEagerness to learn and apply Wingspan Performance tools and frameworksWhat Success Looks LikeWithin your first six months, you:Establish trust and operational rhythm with leadershipCreate clarity across calendars, communications, and deliverablesAnticipate needs and proactively solve problemsStrengthen internal coordination and client facing operationsBecome a trusted partner who helps the team operate with focus and excellenceWhat We OfferA collaborative environment focused on learning, growth, and meaningful impactFlexibility in remote work and schedulingExposure to transformational leadership work across industriesFlexible Time Off + company paid holidays401(k) with 3% matchPlease note: This position does not offer medical, dental, or vision benefits at this time.Equal Opportunity EmployerWingspan Performance celebrates diversity and is committed to creating an inclusive environment for all employees.