Office Admin (Restoration/Construction Industry)

Job Description Office Administrator / Job File Coordinator (Restoration Industry)Location: In Person (Orange,CA)Schedule: Monday–Friday | 7:00 AM – 4:00 PMPay: $20–$25/hour (based on experience)Who We're Looking ForWe're a fast-growing restoration company seeking a high-performing Office Administrator / Job File Coordinator who thrives in a fast-paced, detail-driven environment.This is not a typical admin role.You will play a critical role in managing job files, supporting operations, and ensuring that our documentation meets strict insurance requirements. If you are someone who takes ownership, solves problems independently, and moves quickly without sacrificing accuracy—we want to talk to you.What You'll Be Responsible ForManage and oversee job files from start to finishReview, validate, and upload documentation, photos, and notesEnsure all files meet insurance carrier requirementsMonitor job file progress, WIPs, and audit statusCoordinate with technicians, project managers, and customersHandle incoming calls and customer communicationSchedule jobs, inspections, and subcontractorsPerform data entry and system updates (Dash, CRM, QuickBooks)Assist with estimates and job file auditsSupport office operations (supplies, reporting, admin tasks)What Success Looks Like in This RoleYou stay organized even with multiple jobs active at onceYou catch mistakes before they become problemsYou move fast but maintain high accuracyYou don't wait for instructions—you figure things outYou communicate clearly and professionally with both team and customersRequirements2+ years of administrative, coordination, or office experienceStrong computer skills (typing, data entry, multiple systems)Excellent organization and attention to detailStrong communication and customer service skillsAbility to handle fast-paced, high-volume workloadPreferred (Not Required)Experience in restoration (SERVPRO), construction, or insuranceFamiliarity with Dash, QuickBooks, or CRM systemsExperience with job file coordination or estimatingWhat We OfferFull-time, stable position (40 hours/week)401(k), Health, Dental, VisionPaid Time Off + Sick TimeGrowth opportunities within a rapidly expanding companySupportive, team-oriented environmentWhy Join Us?We're a growing company that values accountability, efficiency, and teamwork. This is a long-term opportunity for someone who wants to grow with a company and take ownership of their role.