Office Assistant

Job Title: Office Services CoordinatorLocation: Irvine, CA 92612Duration: 4 Months - Potential to convert to FTE depends on business needsHours: 8:30am-5:30 M-F (subject to change) | 40 hoursSummary:As a Office Services Coordinator, you will assist with providing administrative support to a small team or department.Overview of Work Environment/Client Nuances/Team Overview: The resources will assigned and working with a broker and shared team.Resource's typical working day:Voucher Processing: Preparing and executing vouchers for various transactions, ensuring accuracy and timely submission.Expense Management: Assisting with the preparation and reconciliation of expense reports, including tracking and submitting receipts.Administrative Contract Support: Supporting the management of administrative contracts, including documentation, tracking, and coordination with relevant stakeholders.Accounts Receivable (AR): Assisting with AR-related tasks such as invoice tracking, follow-ups, and basic reporting.DocuSign Management: Coordinating electronic document signing through DocuSign, including sending, tracking, and filing completed documents.Light Marketing and Event Support: Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.Calendar Management: Scheduling and coordinating meetings for brokers, ensuring availability and timely communication.Printing and Binding: Preparing marketing materials, including printing and binding collateral for presentations or client meetings.Other administrative tasksMust Have Skills:Communication & Collaboration: Strong verbal and written communication skills, with the ability to collaborate effectively across teams.Technical Proficiency: Proficient in Microsoft Excel, Word, and PowerPoint.Software skills:Proficient in Microsoft Excel, Word, and PowerPoint.Basic computer functionsFamiliarity with Adobe InDesign is a strong plus.Experience in managing or working with CRM systems is a plus.Years of Experience: At least 2 years of experienceEducation: HS/GEDPre-screening: Microsoft office assessmentsInterview Process: 1 virtual and 1 onsite