Buildings & Grounds Administrative Assistant

White Sands, a HumanGood life plan community (CCRC) in beautiful La Jolla, CA, is seeking a full-time Administrative Assistant to join our Buildings & Grounds team. As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that our residents are provided with every opportunity to become their best selves as they define it, and this begins with YOU. You would develop awareness of residents' interests and needs and assist residents to maximize their independence. Shift: Full-Time Monday-Friday 8am-5pm with an hour lunch Pay Range: $21-$24/hr. based on experience To be successful in the role, you would have: At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities. High school diploma or equivalent Some college coursework or vocational school courses emphasizing clerical skills, including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling; You would be responsible for providing Administrative Support to our Buildings & Grounds Department: Act as a liaison between departments for coordination of services; Prepares letters of correspondence, memorandums, reports, forms, invitations, and flyers Send out notices for meetings Creates agendas, prepares minutes, and distributes reports and materials for various meetings as required, using appropriate software Coordinates and updates the Director of Buildings & Grounds schedule and calendar Coordinates and updates Room Bookings relating to resident/department events, which includes creating work orders for event set-ups and breakdowns Schedules and coordinates staff and resident committee meetings; completes scheduling notifications Organizes and manages an administrative filing system to maintain federal and state regulations and other required administrative documents Maintains department office supplies Monitors and maintains supplies for the Resident Business Center Maintains confidentiality of information in conformance with HIPAA regulations Performs related essential duties as required Mission Essential You would display behavior that supports the mission, vision, behaviors and values of HumanGood. Passion Inclusion Courage Innovation Impact What's in it for you? Full-Time Team Members: 20 days of paid time off, plus 7 company holidays (increases with years of service) 401(k) with up to 4% employer match and no waiting on funds to vest Health, Dental and Vision Plans- start the 1st of the month following your start date $25+tax per line Cell Phone Plan Tuition Reimbursement 5 star employer-paid employee assistance program Find additional benefits here: www.HGcareers.org Come see what Humangood has to offer! Final candidates must successfully complete a pre-employment physical, physical abilities test and the Department of Justice Criminal background clearance. As an equal opportunity employer, HumanGood provides employment opportunities regardless of race, color, national origin, religion, sex, physical or mental disability, familial status or any other classification protected by law.