Full-Time Administrative Assistant

Job DetailsDescriptionWhite Sands, a HumanGood life plan community (CCRC) in beautiful La Jolla, CA, is seeking a full-time Administrative Assistant to join our Buildings & Grounds team. As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that our residents are provided with every opportunity to become their best selves as they define it, and this begins with YOU. You would develop awareness of residents’ interests and needs and assist residents to maximize their independence.Shift: Full-Time Monday-Friday 8am-5pm with an hour lunchPay Range: $21-$24/hr. based on experienceTo Be Successful In The Role, You Would HaveAt least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.High school diploma or equivalentSome college coursework or vocational school courses emphasizing clerical skills, including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling;You would be responsible for providing Administrative Support to our Buildings & Grounds Department:Act as a liaison between departments for coordination of services;Prepares letters of correspondence, memorandums, reports, forms, invitations, and flyersSend out notices for meetingsCreates agendas, prepares minutes, and distributes reports and materials for various meetings as required, using appropriate softwareCoordinates and updates the Director of Buildings & Grounds schedule and calendarCoordinates and updates Room Bookings relating to resident/department events, which includes creating work orders for event set-ups and breakdownsSchedules and coordinates staff and resident committee meetings; completes scheduling notificationsOrganizes and manages an administrative filing system to maintain federal and state regulations and other required administrative documentsMaintains department office suppliesMonitors and maintains supplies for the Resident Business CenterMaintains confidentiality of information in conformance with HIPAA regulationsPerforms related essential duties as requiredMission EssentialYou would display behavior that supports the mission, vision, behaviors and values of HumanGood.PassionInclusionCourageInnovationImpactWhat’s in it for you?At HumanGood, we’re driven by purpose—reimagining senior living and creating communities where older adults can thrive. When you join us, you’re part of something bigger, making a meaningful impact in the lives of residents every day. Build your future where you’re supported — you’ll have the total rewards you need to build a confident, secure life for you and your family. Count on a compensation package that maximizes your health, wealth and well-being. And adds up to 40% in value to your base compensation.We offer a comprehensive range of benefits and perks to support you, including*:Health, Dental and Vision Plans- start the 1st of the month following your start date20 days of paid time off (increases with years of service), plus 7 company holidays401(k) with up to 4% employer match and no waiting on funds to vestHSA option with employer contributionTuition Reimbursement and continuing education programs$25/line unlimited cell phone plan (plus taxes and fees)Cell Phone Stipend5-star employer-paid employee assistance programPlease Note: Benefit eligibility is determined by employment status and regularly scheduled hours.And as team members support residents, HumanGood supports team members. Here, you'll have the benefits and compensation you need to build a secure life for your family, and real opportunities to grow in your career, gain leadership skills and develop personally. Join us. You'll make a difference by helping our team members and our residents realize their full human potential.Learn more at www.HGcareers.orgFinal candidates must successfully complete a pre-employment physical, physical abilities test and the Department of Justice Criminal background clearance.As an equal opportunity employer, HumanGood provides employment opportunities regardless of race, color, national origin, religion, sex, physical or mental disability, familial status or any other classification protected by law.