Executive & Personal Assistant

Full-Time or Part-Time | In-PersonSeeking an exceptionally capable, organized, and trustworthy Executive & Personal Assistant to support across both business and personal responsibilities.This is not a traditional assistant role. We are looking for someone who thrives on creating order, anticipating needs, solving problems independently, and ensuring that every week flows smoothly and intentionally.The ideal candidate is highly resourceful, discreet, detail-oriented, emotionally intelligent, and able to seamlessly move between executive support, personal assistance, household management, research, scheduling, and operational coordination.This role requires significant trust and access to confidential personal, family, business, financial, and strategic information.Our work sits at the intersection of early childhood, hospitality, wellness, community, culture, and thoughtful living.ResponsibilitiesExecutive SupportComplex calendar management and schedulingMeeting coordination and preparationEmail management and correspondenceDrafting and editing communicationsResearch and information gatheringProject management and follow-upVendor coordinationTravel planning and logisticsAppointment schedulingManaging priorities and deadlinesPersonal SupportFamily scheduling and coordinationHealthcare appointments and follow-upPersonal travel arrangementsHousehold organization and administrationGift sourcing and special projectsReservation managementRunning errands throughout New York CityManaging personal to-do lists and ongoing responsibilitiesSupporting family events and logisticsAdministrative & Operations SupportDocumentation and record keepingManaging sensitive and confidential informationOrganizing files, systems, and workflowsTracking projects and ensuring completionCreating systems to improve efficiencyGeneral problem-solving and operational supportLight Marketing & Communications SupportSocial media coordinationContent schedulingAssisting with communicationsOrganizing photos, assets, and contentMonitoring and responding to inquiries as directedQualificationsThe ideal candidate is:Exceptionally organizedHighly proactive and self-directedComfortable managing multiple priorities simultaneouslyAn outstanding written and verbal communicatorSkilled in calendar management and schedulingExperienced supporting executives, founders, or high-net-worth familiesComfortable handling both personal and professional responsibilitiesDetail-oriented with strong follow-throughCalm under pressureProfessional, polished, and discreetTech-savvy and comfortable learning new systems quicklyPreferred ExperienceExecutive Assistant experiencePersonal Assistant experienceFamily office supportHousehold managementStartup, founder, or entrepreneurial environmentsHospitality or luxury service environmentsConfidentiality & TrustBecause this role involves access to highly sensitive personal, family, business, financial, and strategic information, candidates must be comfortable with:Extensive reference checksComprehensive background screeningConfidentiality agreementsNotarized Non-Disclosure AgreementsOngoing expectations of discretion and professionalismCompensationCompensation is competitive and will be determined based on experience, availability, and scope of responsibilities.Both full-time and part-time candidates will be considered.To ApplyPlease submit:ResumeCover letterReferencesBrief description of your experience supporting executives, founders, families, or high-level professionalsWe are looking for someone who genuinely enjoys helping others operate at their highest level and who finds satisfaction in creating calm, organization, and momentum behind the scenes.