Executive Assistant

Brief DescriptionCompany OverviewAt Pioneer, you're more than an employee, you’re an owner. As a 100% employee-owned company, everyone shares our success through our ESOP retirement plan. We specialize in custom unitized curtain wall systems and are known for our innovative designs, award-winning technology, and commitment to quality. With offices across the Midwest and East Coast, we’re growing—and so can your career.Pioneer provides a comprehensive benefits package for full-time employees, which includes medical, dental, vision, critical illness, and accident coverage. The company also offers employer-paid life insurance, short- and long-term disability, an Employee Assistance Program (EAP), tuition reimbursement, and a 401(k) plan with a 4% company match. Committed to supporting work-life balance, Pioneer offers flexible work schedules to help employees thrive both professionally and personally.Join a team that values your voice, invests in your future, and celebrates your success.Job SummaryThe Executive Assistant (EA) to the C-Suite provides high-level administrative, operational, and strategic support to senior executives. This role requires exceptional judgment, confidentiality, organizational excellence, and the ability to manage competing priorities in a fast-paced environment. The EA acts as a trusted partner to executive leadership, enabling efficiency, communication, and execution across the organization.Key ResponsibilitiesExecutive SupportProvide comprehensive administrative support to C-suite executives, including calendar management, meeting coordination, travel arrangements, and expense reporting.Anticipate executive needs and proactively resolve issues before they arise.Serve as a primary point of contact between executives and internal/external stakeholders.Draft, review, and manage correspondence, presentations, reports, and briefing materials.Calendar & Meeting ManagementManage complex calendars across multiple executives and time zones.Coordinate board meetings, executive meetings, and leadership offsites.Prepare agendas, materials, and presentations; capture and distribute meeting notes and action items.Communication & LiaisonHandle sensitive and confidential information with the highest level of discretion.Communicate on behalf of executives when appropriate.Build strong relationships with senior leaders, board members, clients, and external partners.Project & Operational SupportSupport special projects, initiatives, and cross-functional workstreams as assigned.Track deadlines, deliverables, and follow-ups for executive priorities.Assist with planning and execution of leadership meetings, and retreats.Office & Business OperationsSupport executive workflows, processes, and administrative systems.Identify opportunities to improve efficiency and streamline executive operations.Coordinate with HR, Finance, Legal, and other departments as needed.Job Requirements5+ years of experience as an Executive Assistant supporting senior leadership or C-suite executivesProven ability to manage complex schedules and priorities with minimal supervisionExceptional written and verbal communication skills.Strong organizational skills and attention to detailHigh level of professionalism, integrity, and discretionProficiency with Microsoft Office, Google Workspace, and calendar/travel toolsExperience supporting multiple executives simultaneouslyExperience working with Boards of Directors or investorsProject management experience or certification