Executive Administrative Assistant

Job Title: Administrative AssistantLocation: South San Francisco, CAIndustry: Professional ServicesContract: 6+ monthsPay: $24-$30/hourBenefits: Vision, Dental, Health, 401kJob Description:The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow.Key Responsibilities:Manage scheduling, travel coordination, and calendar management for executivesPrepare meeting spaces and assist with internal and external meeting logisticsTrack and submit expense reports, invoices, and other administrative documentationSupport project teams with meeting coordination, agenda prep, and follow-upMaintain a clean, organized, and welcoming office environmentCollaborate with cross-functional teams across the U.S. and internationallyHandle special projects and operational tasks as neededQualifications:2-4+ years of administrative experience, preferably in a professional or client-facing environmentHigh school diploma required; associate’s or bachelor’s degree preferredProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)Strong communication skills – both written and verbalConfident, dependable, and detail-oriented with excellent time managementAble to manage multiple priorities with professionalism and poise