Executive Assistant

Our client, a internet-based financial services company is looking for an Executive Assistant to support our COO. If you are an experienced administrative professional, we'd love to meet you.Please note, we are open to REMOTE candidates located anywhere in EST. Day-To-Day Responsibilities:Initiative Management and Cross-Functional CoordinationMaintain initiatives across all functions/go-to-marketEnsure programs are delivered on time by monitoring progress, flagging delays, and facilitating rapid issue resolutionStay one step ahead of the COO on all initiatives by anticipating needs and closing gaps by engaging with relevant stakeholdersProgram ManagementOversee governance and prepare agendas for weekly initiative meetings ensuring alignment with business objectives and strategic goalsFacilitate effective decision-making by coordinating the flow of information and ensuring timely communication between the COO and her leadership teamContent ManagementDevelop, edit, format, and proofread presentation decksOff-site and Event PlanningPlan offsite and event programming including the development of agenda content and programmingOversee in-person event executionOrganize various company-wide virtual eventsCalendar/Meeting ManagementManage the COO's personal and business calendars ensuring all meetings, events, and commitments are scheduled and aligned with strategic prioritiesManage meetings across the COO's leadership team and broader organization (ex. monthly All Team meetings)Manage team record-keeping and PTO requests for COO's organizationTravel Coordination & Expense ManagementCoordinate travel arrangements including flights, accommodations, and itineraries for in-person events and engagementsSubmit expense reports and manage department expensesRequirementsBachelor's degree preferred, or equivalent experience.Minimum of 8-10 years of experience supporting C-level executives (COO/Operational executive preferred) in a fast-paced, high-growth environment, preferably within the fintech or technology sector.Travel required for offsites as needed (1-2 per month)Availability required during all business hours and as needed outside of standard hours.HIGHLY PREFERRED local to Fort Lauderdale/MiamiProven experience in managing complex business and personal calendars.Demonstrated ability to take accurate and comprehensive meeting notes and minutes.Exceptional organizational skills with a superior ability to manage multiple priorities, strong time management, meticulous attention to detail, and a highly organized approach to tasks and information.Strong project coordination skills, with experience managing timelines and deliverables.Outstanding written and verbal communication skills, with the ability to articulate information clearly, concisely, and professionally to diverse audiences.Advanced proficiency in Microsoft G-Suite (Sheets, Docs, Slides, etc) and experience with project management software (e.g., Salesforce, Gong). Ability to quickly learn and adapt to new technologies and systems.Demonstrated ability to handle highly sensitive and confidential information with the utmost discretion and integrity.Strong analytical and critical thinking skills with the ability to identify problems, propose solutions, and make sound decisions independently when appropriate.Ability to anticipate needs, prioritize effectively, and work independently with minimal supervisionHigh emotional intelligence with the ability to build strong relationships, navigate diverse personalities, and maintain composure under pressure.A solid understanding of business operations and the financial services industry is a plus.Experience in a growth-stage company or a similar fast-paced, evolving environment preferredBenefitsCompetitive SalaryFlexible PTOAll the benefits: medical, dental, and vision insurance, 401(k) with employer match, short and long term disability coverage, life insurance options and paid parental leaveCertification reimbursement programWork from anywhere in EST