Administration Lead - Nutrition Department

Bayside HealthBayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.Permanent positionPart time (48-64 hours per fortnight)Managers and Administrative Worker Grade 2 Level 1 (HS2)Located at The Alfred Hospital Great staff benefits!The DepartmentAlfred Care Group’s Dietetics and Nutrition Department provides an integrated service at The Alfred, Sandringham and Caulfield Hospitals. This position is based at The Alfred Hospital. The joint Dietetics and Nutrition Department is comprised of 48 EFT and 70 people. It is organised into eight clinical streams and provides a 7-day service. Using evidence-based, patient-centred care, it provides clinical expertise to Alfred Health’s patients during their healthcare journey, including the prevention and treatment of malnutrition and the optimisation of nutritional wellbeing and recovery through tailored specialised nutrition therapy.The RoleAn exciting opportunity has become available in the Dietetics and Nutrition Department for an enthusiastic and experienced Administration Lead to join their busy and dynamic team. This role is essential to the operations and productivity of the department and EA is responsible for co-ordinating a range of administrative functions in an appropriate, timely and efficient manner to support the Dietetics and Nutrition Manager and the smooth operations of the Dietetics and Nutrition Department.Key Tasks And Responsibilities IncludeAdministrative support to the Dietetics and Nutrition Department Manager, Deputy Manager and team of Dietitians and Nutrition Assistants across 3 sitesManaging the main reception area and being the first point of contact for patients and/or other visitors, including answering incoming phone callsUsing a range of software packages and fulling administrative procedures to support efficient work processesLiaison with key stakeholders including our patients, other departments within Alfred Health and external agenciesSkillsTertiary qualification.Excellent organisation skills, including the ability to multi-task, prioritise and work to deadlinesExcellent communication (verbal and written) and interpersonal skills; able to work collaboratively and apply problem-solving skills in a complex environmentAbility to use initiative and anticipate needsCuriosity and problem solving skillsCustomer focussed and able to deal with enquiries from staff and patients in a professional mannerStrong computer literacy skills, including proven experience in Microsoft Office applicationsExperience working in a healthcare setting or using an electronic medical record (EMR) is desirableStaff BenefitsSalary packaging & novated leasing through MaxxiaOnsite car & bike parking opportunities, deducted pre-tax!! *subject to availabilityAccess for you and your family to an extensive network of health and fitness facilities through Fitness Passport membershipEnjoy excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships)Childcare services at The Alfred managed by KU Children’s ServicesIf applicable, please specify specific requirements that you require in your cover letter or CV.For enquiries regarding this role, please contact Caroline Kratzing, Deputy Manager, Dietetics and Nutrition, Alfred Health on 0419 770 055.Applications close 11pm AEST, Tuesday 2nd June 2026.We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.