Executive Assistant II - City Attorney's Office

Executive Assistant II - City Attorney's OfficeTemple, TX, USAJob DescriptionPosted Friday, February 27, 2026 at 7:00 AMReady to Start Your Career with the City of Temple?SummaryThe Executive Assistant provides advanced, strategic administrative and operational support to the City Attorney's Office. This role manages complex scheduling, coordinates legal and municipal communications, prepares official documents and reports, and serves as a key liaison between the City Attorney's Office, City departments, elected officials, and the public.Essential Duties and ResponsibilitiesProvides high-level support to City Attorney, Deputy City Attorneys, Assistant City Attorneys, and ParalegalsManages reception, calendars, payroll, and suppliesOversees correspondence, filing systems, and document preparationAssists the municipal prosecutor with discovery, pre-trial, and trial preparation as neededAssists the City Attorney and Deputy City Attorney with special projects and assignments as requestedDemonstrates initiative and sound judgment by proactively identifying needs, anticipating challenges, and independently prioritizing tasks to support executive and organizational objectivesServes as the department receptionist, greeting visitors, responding to inquiries, directing individuals to the appropriate staff or location, and routing calls with professionalism and discretion.Screens/directs multi-line calls and provides administrative backup for the City Attorney's direct lineResolves inquiries regarding municipal court, claims procedures, and City Code/CharterDrafts and/or proofreads various documents, memoranda, and correspondence using correct grammar, punctuation, and sentence structureAssists with contract processing and routing, including use of software such as Adobe Pro and DocuSignDevelops, implements, and manages a records and documents tracking system, ensuring organized documentation and compliance with retention requirementsDevelops, implements, and manages a project tracking system, monitoring project status to ensure timely completion and achievement of operational objectivesAssists with Public Information Act requests, as neededManages sensitive legal matters with professionalism, discretion, and accuracyAssists City Attorney in the preparation of the departmental annual budget; makes recommendations that impact the departmental budget; manages and tracks the budget within the departmentManages procurement, check requests, and budget compliance for the departmentReviews and advises the City Attorney on monthly budget reports and account allocationCoordinates staff travel, schedules and arranges staff training, and maintains the fixed asset listPrepares, sorts, and routes all incoming and outgoing mail and correspondenceMaintains and submits personnel and payroll records; calculates and records time for department employees; prepares personnel action formsApproves purchases up to $10,000 without approval from supervisorServes as Notary PublicFollows City policies, procedures, and safety guidelinesPerforms other duties as assignedMinimum QualificationsCombination of education and experience equivalent to a Bachelor's degree in legal or similar professionally related field.Four (4) years of experience in accounting, office setting, or related fieldPreferred QualificationsTwo (2) years of experience providing executive or high-level administrative assistant work preferredKnowledge of Municipal and County court proceedingsThank you for your interest in the position. Please note only those selected for an interview will be contacted.J-18808-Ljbffr