Administrative Assistant for the Sherriff's Office

OVERALL OBJECTIVE OF JOB The purpose of this position is to assist the administrative staff with the daily operations of the Sheriff's office warrant division and supervise civilian staff. ESSENTIAL FUNCTIONS OF JOB Supervises and trains Warrant Division Accounts Clerks. Serves as the Sponsor, Registrar and JTAC (JNET Terminal Agency Coordinator) managing JNET (Justice Network) accounts for all Sheriff's Office Law Enforcement Staff and warrant clerks Creates/Suspends/Updates all JNET Users as they are hired or leave the office. Runs audits on all JNET users annually for misuse and takes required steps. Monitors NCIC (National Crime Information Center) computer operations in conjunction with the Pennsylvania State Police Retrieves information from files, computer data bases, and indexes to aid Law Enforcement Administrative Staff and outside law enforcement agencies, local and nationwide Updates files, indexes, computer databases, dockets and other record systems, adds new records/information (including NCIC computer operations) Makes copies of documents, forms, maps, files, or other materials using appropriate copying equipment Maintains records and statistical information on computer, reviews audit trails, corrects errors or discrepancies, and prepares reports as required Enter, hold, sort, and close out the various types of cases (including NCIC computer operations, warrant vacates, and warrant billing) Answer telephones, takes messages, routes calls, and/or provides some information The preceding duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned. OTHER DUTIES OF JOB Attends meetings, trainings and seminars as required. Performs other job-related duties as required. SUPERVISION RECEIVED Receives occasional daily instruction and supervision from Lieutenant and Sergeant of warrant division. SUPERVISION GIVEN Supervises warrant clerks. WORKING CONDITIONS Works indoors in adequate office space with adequate temperature, ventilation and lighting. Normal indoor exposure to dust/dirt and noise/vibrations. PHYSICAL/MENTAL CONDITIONS: Must possess the ability to record, convey and present information, explain procedures and follow instructions. Must be able to stand, walk, and sit frequently during the workday, with occasional sitting, twisting, bending, kneeling, stooping, and reaching as necessary in order to carry out essential job duties. Requires very coordinated dexterity of fingers/hands, arms/legs/torso as necessary to carry out job duties. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of up to 10 pounds. Must be able to physically and mentally react quickly in the event of a disturbance or physical outbreak. Must have agility to be able to move frequently throughout the work day. QUALIFICATIONS To do this job successfully, an individual must be able to perform each essential duty satisfactorily. Good typing and computer skills are necessary. A clean criminal history and the ability to pass a drug screening are required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. EDUCATION/TRAINING: High School diploma or equivalent required. College degree preferred WORK EXPERIENCE 1 year of work experience in an office environment. Prior law enforcement experience/training preferred. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Must be able to speak and understand the English language and to follow oral and written instruction. Must possess good communication and interpersonal skills. Must possess initiative and problem-solving skills. Must possess ability to function independently, have flexibility and the ability to work effectively with the public, co-workers and others. Must possess ability to maintain confidentiality in regard to Department information and records. Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed. Must possess the ability to maintain accurate records and information as required and to prepare and submit required reports in a timely manner TO APPLY - PLEASE SEND YOUR RESUME & COUNTY EMPLOYMENT FORM TO: jshipley@westmorelandcountypa.gov OR Westmoreland County Sheriff's Office 2 N Main St Greensburg, PA 15601 ATTN: Chief Shipley Job Details Category County Jobs Status Open Posted May 7, 2026 Closing Open Until Filled Tools Download County Application