Bookkeeper/Accounting Specialist

Bookkeeper/Accounting Specialist (Administrative) About Precon EventsPrecon Events is a leader in live event production, known for delivering memorable experiences through the combined expertise of our Producers, Technical Directors, Project Managers, and event specialists. We thrive in fast‐paced environments and take pride in excellence across every stage of planning and execution. You'll join a collaborative, solutions‐driven team that values accountability and problem‐solving.Role Summary We are seeking a Bookkeeper/Accounting Specialist with strong experience in QuickBooks Online, Bill.com, and Expensify to support our growing business. This role is responsible for managing accounts payable, accounts receivable, expense management, and project‐based financial tracking for live events. The position plays an important role in maintaining accurate financial records and supporting the financial health of the organization.Key Responsibilities Accounts Payable & Vendor ManagementEnter and process vendor bills in Bill.comVerify accuracy of vendor invoices and ensure proper coding for jobs and accountsMaintain vendor records and assist with vendor onboarding/documentation including COIs and 1099 managementTrack outstanding vendor balances and resolve discrepanciesAccounts ReceivableCreate and issue client invoices and deposit invoices in QuickBooks OnlineSend change order invoices and ensure accurate documentation of project modificationsApply customer payments and maintain accurate A/R recordsMonitor aging reports and follow up with clients regarding outstanding balancesAssist with collections communications, when necessaryExpense ManagementReview Expensify submissions and ensure proper categorization and job codingReconcile expense reports with receipts and company policiesCoordinate with staff to resolve discrepancies or missing documentationProject/Job Cost Tracking, Compliance and Tradeshow SupportCreate and maintain job numbers for new projectsTrack tradeshow orders and related financial transactionsEnsure transactions accurately recorded and properly categorizedReview job cost reports against project budgets before jobs are closed outAssist with project profitability tracking and reportingTrack and prepare sales tax reports for review and filing#J-18808-Ljbffr