Preventative Maintenance Coordinator

Ultimate Staffing is seeking a Preventative Maintenance Coordinator who will play a critical role in ensuring timely, accurate, and high-quality PM inspection and testing services across multiple accounts.Schedule: Monday- Friday 8am- 5pm, onsite in Irvine, CaPay: $22- $24/ hour ( Depending on experience)What You'll Do:Build and maintain positive, professional relationships with affiliate subcontractorsClearly communicate scope of work for each serviceCommunicate with customers and affiliates via phone and emailSchedule and coordinate preventative maintenance (PM) services efficientlyServe as the primary point of contact for customers regarding PM inspections and testingWork with vendors to coordinate services and negotiate PM terms and costsMaintain accurate PM schedules, site details, and compliance records in internal and customer systemsTrack all open and closed work orders in the Great Plains systemUpdate work order status notes, schedule dates, estimated completion dates, and close datesProvide regular status updates to customers and affiliatesFollow up daily to ensure timely and accurate completion of work ordersObtain inspection purchase orders from customersDispatch inspection work orders to affiliates promptlyFollow up weekly on inspection completion statusProactively identify issues and provide solutions to prevent service disruptionsWhat Success Looks Like: PM services are completed on timeCustomers and affiliates are well-informedDocumentation is accurate and up to dateIssues are resolved quickly with minimal impactAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.