Sr. Administrative Assistant, Kinsley School of Engineering, Sciences and Technology

Location : York, PAJob Type: Staff, Full TimeJob Number: 202600036Division: Kinsley School of Engineering, Sciences, & TechnologyDepartment: Civil & Mechanical EngineeringOpening Date: 04/17/2026Closing Date: 5/1/2026 11:59 PM EasternPosition SummaryDESCRIPTIONProvide support to the Dean of the Kinsley School of Engineering, Sciences & Technology. Contribute to the general needs of the Dean's office of the Kinsley School. Work closely with the Dean, efficiently performing administrative and clerical duties, including administrative support for the departments within the Kinsley School. Assist the Dean in initiatives and services; perform general secretarial functions; manage calendars and associated tasks; assist with tracking the Kinsley School's budget; manage external contacts, activities and communications; complete projects as assigned by the Dean; facilitate coordination and outreach with internal and external stakeholders in support of the school's goals.OUTCOMEProductively contribute to the success of the Kinsley School of Engineering, Sciences & Technology, serving as a positive and professional representative of the school while working on behalf of the Dean.Essential FunctionsAssist the Dean in general administration of the school 20%Handle incoming phone calls, mail, and email and requests therein 10%Assist with planning, scheduling, and organizing events, meetings, and other functions 10%Assist with special projects and initiatives on behalf of the School and College 20%Budget and Purchasing management for the Dean's budget 10%Budget, Purchasing and administrative support for all School programs and faculty 10%Coordinate all conventional correspondence, travel, schedules, and administrative activities of the office of the Dean 10%Work with and coordinate efforts with Department Chairs within the School 10 %Experience and Education RequiredHigh school diploma required; college degree preferredMinimum 5 years administrative assistant/general office experience, preferably in an academic and/or executive settingRequired Skills and QualificationsExcellent verbal and written skillsStrong interpersonal skills with a focus on delivering exceptional customer service to administration, staff, faculty, students, industry, parents and the community including donors and board membersPositive and courteous demeanor that fosters a collaborative and supportive work environmentComputer efficiency including Word, Excel, PowerPoint, Adobe and related toolsA proactive and ambitious approach to seeking and completing projects and tasks A strong work ethic and desire for training and professional growthThe ability to work constructively with minimal supervision and under their own initiative The ability to multitask by effectively managing multiple responsibilities and attention to detailAdditional InformationYork College of Pennsylvania is an and For a copy of York College's Annual Security Report, you may contact the Office of Campus Safety or visit the website: We offer a complete benefits package to full-time employees that includes, but is not limited to: health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, sick leave, tuition remission and tuition discount programs.To learn more details, visit our 01 Do you have a high school diploma or GED? YesNo02 Do you have a minimum of 5 years administrative/general office experience? YesNo03 Have you worked in an academic or executive setting? YesNo04 Do you have proficiency in computing programs such as MS Word, MS Excel and/or Adobe? YesNoRequired Question