Onboarding & HR Coordinator

Join Team FSSI and Become an Employee-Owner! FSSI has been a trusted leader in document outsourcing and communication solutions for over 45 years. We serve a wide range of Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S. Onboarding & HR Coordinator We are currently looking for an Onboarding & HR Coordinator to join our Talent Acquisition/HR team in Santa Ana, CA. This position is responsible for all administrative aspects of the new hire lifecycle, from post-offer through post-orientation processing. This role ensures a seamless onboarding experience for new employees by coordinating pre-employment requirements, facilitating orientation, maintaining accurate employee records, and supporting overall HR administrative compliance. Schedule: Monday Friday, full-time hours between 8 am 5 pm. This position works onsite. This role is more than just HR administration; it's about creating first impressions that last. From coordinating pre-employment steps and partnering with internal teams to ensure everything is ready for each new hire, to facilitating orientation, you'll directly shape the employee experience from day one. You'll play a key role in ensuring every new hire feels welcomed, prepared, and confident as they begin their journey with us. Your Essential Duties Pre-Employment & Post-Offer CoordinationManage all post-offer documentation and onboarding paperwork. Coordinate pre-employment requirements including background screenings, clinic appointments, employment verifications (VOE), and reference checks. Monitor hiring steps to ensure timely completion prior to start date. Serve as point of contact for candidates throughout the onboarding process. Communicate updates to Talent Acquisition team and hiring managers Onboarding PreparationPartner with IT to ensure timely system access, equipment setup, and email creation. Coordinate workspace setup and office readiness (if applicable). Prepare onboarding materials and orientation packets. Communicate start date logistics with hiring managers and new hires. New Hire Orientation & ComplianceFacilitate or support new hire orientation sessions. Complete and verify Form I-9 documentation in compliance with federal regulations. Ensure all onboarding documents are properly completed and stored. Educate employees on required policies and initial HR processes. Post-Orientation AdministrationCreate and maintain employee personnel files (electronic and physical). Update internal tracking spreadsheets and HR systems. Ensure accurate recordkeeping and data entry. Maintain organized and compliant documentation in accordance with company policies. HR Administrative SupportMaintain and organize personnel and confidential employee files, including all employee lifecycle documentation. Support general HR record maintenance and audits. Assist with administrative HR projects and process improvements as needed.