Business Office Coordinator

Job Posting: Business Office CoordinatorLocation: Plymouth, MN – 100% OnsiteJob Type Full-time, nonexempt, non-unionDepartment: AdministrationReports To: Director of FinanceSalary/Pay Range: Between $25.00-$30.00 per hour, depending on qualifications and experienceAbout Mission Nursing Home (MNH)Mission Nursing Home opened in 1964 as the men of Mission Farms, part of Union City Mission (now Missions Inc. Programs) started to age and required long-term skilled nursing care. The facility was at one point housed in the Union City Mission Chapel before it was torn down in 1995 and patients were moved to new facility. Today, the facility provides services for up to 70 men who require long-term and short-term skilled nursing care. As the only all-male facilities in the state, our unique nursing facility can provide specialized care for men who also experience behavioral issues.Position SummaryUnder the direction of the Director of Finance, the Business Office Coordinator provides administrative support and coordinates the daily operations to the Finance Department and works collaboratively with HR leadership. This position is primarily finance-focused (75%), assisting with accounts payable, payroll processing, resident trust accounts, and financial recordkeeping. The remaining 25% provides administrative HR support including benefits coordination, personnel filing, and employee relations assistance. This position requires accuracy, confidentiality, and a professional, service-oriented approach aligned with Mission Nursing Home's mission and policies.Essential Duties and ResponsibilitiesFinance & Accounting Support (75%)Assists with processing accounts payable invoices including reviewing of accuracy, distributing to appropriate managers, general ledger coding, and filing paid invoicesReconcile invoices to checks and assist with running AP check cycles under the direction of the Director of FinanceSupport Petty Cash and commissary functions in accordance with Business Office policyAssists with preparing and processing facility deposits accurately and in a timely mannerMaintains payroll and financial records in accordance with federal and state retention requirementsResponds to vendor inquiries and assist with resolving invoice discrepanciesHandles finance-related email correspondence and document filingHuman Resources Administrative Support (25%) Assists with employee benefit administration including annual enrollment processing, plan changes, system updates, reconciliations, and responding to general employee benefit questionsMaintains and organize personnel files in accordance with federal and state requirements, including affirmative action documentationAssists with preparing, auditing, and distributing confidential payroll in accordance with federal and state regulations; support and process Payroll Based Journal (PBJ) submission per facility standardsAssists and supports HR with processing bi-weekly payrollOther Duties Performs other duties as assigned by the Director of FinanceQualifications Associate's degree (AA) in Accounting, Business Administration, or related field required2+ years of administrative experience in a finance in senior care, long-term, skilled nursing facility, or healthcare setting preferred.1+ years of payroll processing or accounting experience; knowledge of GAAP preferredKnowledge of benefit administration a plusProficiency in Microsoft Office Suite and payroll/accounting softwareExcellent organizational skills with the ability to prioritize tasks and meet deadlinesAbility to always maintain strict confidentiality in compliance with HIPAA & PIIAbility to read, write, and communicate effectivelyAbility to work independently and follow directions with minimal supervisionSchedule: 40 hrs per week, Mon-Fri, with occasional evenings and/or weekends, as needed.Benefits Eligibility: Medical & Dental InsuranceVision reimbursement of up to $200.00Basic Life InsuranceLong Term Insurance403BEmployee Assistance Program (EAP)Physical/Mental RequirementsWhile performing the duties of this job, the person is required to have ordinary ambulatory skills sufficient to move about the facility; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light weights of 10-20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information. The associate frequently is required to sit, reach with hands and arms, talk and hear.Mission Nursing Home is an Equal Opportunity Employer and Affirmative Action Employer. We celebrate diversity and are dedicated to creating an inclusive, respectful, and welcoming environment for all employees. Mission Nursing Home participates in E-Verify.Powered by JazzHR