Accounts Payable Specialist (US Lawn Services Software)

Job Title: Accounts Payable Specialist (Lawn Services Software)Location: RemoteType: Full-Time / Independent ContractorIndustry: Lawn Services SoftwareReports To: Finance Manager / ControllerAbout the Role: We are seeking a detail-oriented Accounts Payable Specialist to manage our vendor payments and assist with various ad hoc accounting and finance tasks. The ideal candidate will be highly organized, self-driven, and comfortable working independently in a fast-paced remote environment. In addition to overseeing the accounts payable process, this person will handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and supporting other finance-related projects as needed.Key Responsibilities: Accounts Payable:Enter and process vendor invoices in Bill Pay (or similar software)Ensure invoices are accurate, properly coded, and approved before paymentReconcile vendor statements and resolve payment discrepanciesVendor Management:Collect and maintain W9 forms for all new vendorsEnsure vendor information is complete, up-to-date, and compliant with IRS regulationsSales Tax Compliance:Prepare and submit sales tax filings for all applicable states on a timely basisMaintain accurate records of sales tax obligations and paymentsCoordinate with external advisors or internal stakeholders to stay up to date on tax requirementsAd Hoc Finance Projects:Support general ledger clean-up or reconciliation tasksAssist in the month-end close process, reporting, or audits as neededContribute to improving processes and documentation within the finance departmentRequirements: 3-5+ years of experience in Accounts Payable or general accountingFamiliarity with Bill Pay platforms (e.g., Bill.com) and accounting software (e.g., QuickBooks, NetSuite, Xero)Solid understanding of W9 compliance and U.S. sales tax reportingProficient in Microsoft Excel or Google SheetsExcellent attention to detail and organizational skillsAbility to handle confidential information with discretionStrong communication skills and ability to work in a fully remote environmentPreferred Qualifications: Experience working with companies that operate in multiple statesBackground in supporting finance teams on special projects or during auditsPrior experience as an independent contractor or in a distributed team settingWhat We Offer: Flexible, remote-first work setupOpportunity to work with a collaborative and growing finance teamExposure to a wide range of accounting and finance functions#J-18808-Ljbffr