Legal Administrative Assistant

Job Description Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Phoenix Office.This position is on-site 5 days per week.We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.Key Responsibilities:Provide support and administrative assistance to attorneys and colleaguesCoordinate new matter openings and closings, including conflict checks, engagement letters, and file managementPrepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authoritiesFile documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)Communicate with court personnel regarding procedures, rules, and deadlines.Manage incoming mail, notices, and document distribution.Maintain electronic and client files within the document management systemMaintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.Enter attorney time and assist with billing support, client budgets, and billing inquiresPrepare expense reports and assist with travel arrangementsManage vendor invoices, reimbursements and check requests.Assist with client billing inquiries, budgets, appeals and collectionsSupport additional projects operational initiatives as neededQualifications: High school Diploma or equivalent required3+ years of administrative experience, preferably within a law firm or litigation environmentFamiliarity with legal terminology, document formatting and court proceduresExperience with electronic filing systems preferredProfessional communication skills when interacting with attorneys, colleagues, clients, courts, and vendorsStrong organizational skills with the ability to manage multiple deadlinesAbility to maintain strict confidentialityComfortable working in an in-office/hybrid environmentWhy Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at .Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR