Office Manager

Advanced Portfolio Management is seeking a highly organized and detail-oriented Office Manager to support the day-to-day administrative, operational, and human resources functions of the firm. This individual will work closely with senior management and external service providers to help ensure smooth business operations across the organization.Key ResponsibilitiesAdministrative & Office OperationsManage office operations and coordinate day-to-day administrative functions across the firmCoordinate building access, office maintenance, vendor scheduling, and general office logisticsManage vendor relationships, invoice processing, and operational payments across the businessAssist with budgeting, invoice processing, and expense tracking across all business functionsSupport ad hoc administrative and operational requests from senior managementHuman Resources & Payroll AdministrationCoordinate employee onboarding and offboarding processesAssist with payroll management and HR-related operational processes through internal systems and external service providersCoordinate employee benefits administration and maintain employee records and documentationServe as liaison with external HR, payroll, and benefits providers as neededExecutive SupportAssist with coordination and processing of select executive-related administrative matters, including personal insurance, tax-related payments, club memberships, landscaping, and other ad hoc itemsQualificationsStrong organizational skills and attention to detailAbility to manage multiple responsibilities and priorities simultaneouslyExcellent communication and interpersonal skillsExperience with ADP, payroll systems, invoice processing, or office operations preferredFamiliarity with AI / LLM tools (ChatGPT, Claude, Gemini, etc.) and ability to leverage them to improve administrative efficiency and workflow managementProficiency with Microsoft Office Suite and general business software applicationsAbility to handle sensitive and confidential information professionally