HR & Payroll Administrator

The HR & Payroll Administrator serves as a resource for employees and managers regarding payroll, HR policies, benefits, and employment compliance while maintaining the highest level of confidentiality and professionalism.Job ResponsibilitiesPayroll Administration• Process semi-monthly payroll accurately and on time for all employees, including regular hours, overtime, commissions, bonuses, sick/vacation time, and adjustments.• Review and audit timecard submissions for completeness and accuracy; follow up with managers regarding missing punches, approvals, or discrepancies.• Ensure compliance with California wage and hour laws, including overtime, meal and rest break requirements, and final paycheck regulations.• Prepare and reconcile payroll registers, payroll reports, and general ledger payroll entries.• Compile employee time, production, and payroll data from time sheets and other records.• Issue and record payroll adjustments related to prior errors, retroactive increases, or corrections.• Maintain payroll records for active employees and terminations in accordance with record retention requirements.• Coordinate with HR and department managers regarding new hires, terminations, pay changes, benefit deductions, and status changes.• Ensure accurate calculation and remittance of payroll taxes, garnishments, benefits deductions, and other withholdings.• Assist with payroll audits and provide required documentation.• Provide timely and professional support to employees regarding payroll inquiries.HR Administration & Compliance• Maintain employee personnel files and HR documentation in compliance with federal and California recordkeeping requirements.• Track employee compliance items such as licenses, certifications, training requirements, I-9 documentation, and policy acknowledgments.• Monitor and maintain compliance with California labor laws, FLSA, wage and hour regulations, and other employment regulations.• Stay informed of changes in federal, state, and local employment laws and notify leadership of regulatory updates that impact company policies or payroll practices.• Assist with HR audits, compliance reviews, and reporting requirements.Recruitment & Onboarding Support• Assist with recruitment activities, including posting job openings, coordinating interviews, and communicating with candidates.• Support the new hire onboarding process, including preparing hiring paperwork, verifying documentation, and entering employee information into HR/payroll systems.• Coordinate onboarding schedules and ensure completion of required employment documentation.• Maintain job descriptions and support updates in partnership with management.Benefits & Employee Support• Assist with the administration of employee benefit programs, including enrollments, deductions, and employee communications.• Support employee inquiries regarding benefits, compensation, payroll, and HR policies.• Track employee leave balances including vacation, personal, and sick time.• Assist with benefit documentation and reporting requirements as needed.Reporting & Process Improvement• Prepare HR and payroll reports for leadership as requested.• Identify opportunities to improve payroll accuracy, HR processes, documentation, and internal controls.• Build strong working relationships across departments to proactively resolve payroll or HR-related issues and ensure timely follow-up.General Responsibilities• Maintain strict confidentiality of payroll, employee, and company information.• Partner with managers and supervisors to ensure accurate timekeeping practices and compliance with company policies and California labor laws.• Perform other duties as assigned.Qualifications• 2-4 years of payroll and/or HR administration experience; multi-location or dealership experience preferred.• Working knowledge of California wage and hour laws and employment regulations.• Experience wiEqual Opportunity Employer / Disabled / Protected VeteransThe Know Your Rights poster is available here:https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here:https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf