Operations Coordinator

Company OverviewWe are partnering with a growing custom integration technology company specializing in high-end residential technology solutions. This integrator delivers sophisticated audio/video, automation, networking, and smart home systems for luxury residential projects. With a strong reputation for quality craftsmanship and customer service, they are entering an exciting phase of growth, including expansion into a new office and showroom space.Why Join Us?This is a unique opportunity to join a small but growing team where your contributions will have a direct impact on the company’s success. Unlike larger corporate environments, this role offers visibility, autonomy, and the ability to help shape operational processes from the ground up.The ideal candidate will thrive in a fast-paced environment where no two days are the same and where they can grow alongside the organization. This company values work-life balance, team collaboration, and creating an environment where employees can make a meaningful difference every day.What Makes This Opportunity Unique?Opportunity to help define and grow a brand-new role within the organizationDirect collaboration with ownership and leadershipExposure to high-end residential technology projects and luxury clienteleSmall, team-oriented environment where you are not “just a number”Clear growth potential as the company continues to scaleNewly expanded office and showroom environmentStable Monday–Friday schedule with no excessive after-hours expectationsPosition OverviewThe Operations Coordinator will play a critical role in supporting the daily operations of a growing residential integration company. This individual will help streamline workflows, coordinate project logistics, manage inventory and procurement tasks, support scheduling efforts, and serve as a key communication hub for both internal teams and clients.This role is ideal for someone who enjoys bringing organization to fast-moving environments, thrives on multitasking, and wants to grow into a larger operational leadership role over time. The position will evolve alongside the company, making flexibility and adaptability essential for success.ResponsibilitiesOperations & Project CoordinationSupport day-to-day operational workflows across multiple active projectsCoordinate scheduling and dispatching for technicians and project activitiesAssist leadership in managing project timelines and upcoming job requirementsHelp ensure projects are properly staged and prepared for installation phasesProcurement & Inventory ManagementManage ordering and vendor follow-up for project-related equipmentTrack large-ticket items and ensure materials arrive on scheduleCoordinate inventory receiving, staging, and warehouse organizationCommunicate with vendors regarding order updates, pricing, and RMAsClient & Internal CommunicationServe as a first point of contact for incoming client communicationHelp facilitate communication regarding project updates or delaysSupport internal team coordination to ensure smooth daily operationsMaintain clear and organized documentation related to ongoing projectsAdministrative SupportAssist with QuickBooks-related tasks including invoicing and reconciliation supportHelp maintain operational organization and administrative efficiencyIdentify process improvements and help implement operational best practicesWhat They’re Looking ForCore QualificationsStrong organizational and multitasking abilitiesExcellent written and verbal communication skillsHigh attention to detail and follow-throughAbility to thrive in a dynamic environment with evolving responsibilitiesComfortable managing multiple priorities simultaneouslyPreferred BackgroundExperience in operations coordination, project coordination, administrative support, or executive assistanceExposure to construction, AV integration, design/build, architecture, or related project-based industries preferredExperience with vendor coordination, scheduling, or procurement is highly valuedFamiliarity with QuickBooks or similar accounting/project software preferredBenefitsHealth InsuranceRetirement PlanPaid Time OffCompany HolidaysGrowth and advancement opportunitiesStable work schedule with strong work-life balanceCompensation - 55k-75k