Invoice Specialist (Administrative support)

Operations Manager 3Plano, TX(Fully Onsite)12 monthsKEY RESPONSIBILITIES/REQUIREMENTS:Responsibilities and Duties:Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on paymentsConduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolvedWork with Marketing leads to submit program approval requests through the company’s portal and track statusProofread contracts and documents for accuracyWork with leadership to get contracts executed, upload final copies of contracts in the system, and maintain recordsWork cross-functionally with the procurement department to finalize vendors for marketing programsCreate vendor purchase orders in the BQMS systemRequest inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timelyGather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM systemPrepare PowerPoint slides, word documents and enter data on Excel templates, as neededComplete ad hoc requests as neededBackground/Experience Required:Bachelor’s degree requiredMinimum of one to two years of experience working in an administrative support role performing similar tasksMust demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendorsProblem-solving skills are requiredMust demonstrate attention to detail and be able to proofread documents for accuracy as well as the ability to multi-task and stay organized while working in a fast-paced environmentAbility to work cross functionally with both internal departments and external vendorsProficiency in MS Office is requiredTop skills:Financial Acumen, Attention to details & Problem Solving