Executive Assistant

In search of a responsible and resourceful personal assistant who can help assist in various tasks in a timely manner. The ideal candidate is a self-starter, pays attention, excels in a fast-paced environment, is exceptionally organized and has incredible communication skills. The ideal candidate takes time to learn the executive's habits, skills and responsibilities for both work and personal life. Through organization, understanding and methodical research and planning it is the responsibility of the assistant to keep the executive a top-level performer. This position is a key role and largely contributes to the executive's and several companies success. Executive Assistant Job Responsibilities: Enhances executive's effectiveness by providing information management support; representing the executive to others. Helping with both Personal and Professional tasks Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications. Organizing digital and physical filing Project management organization and priortization Conserves time by conducting research and summarizing relevant data based on information request Communication with stakeholders both external and Internal preparing statistical reports Preparing financial statements, reports, memos, invoices letters, and other documents. Handling basic bookkeeping tasks. Ability to create, curate and maintain budgets on various projects Compares vendors by reviews, price and geographical area to establish best options and handles initial correspondents Maintains executive's appointment schedule by planning and scheduling meetings, conferences and travel. Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to staff; following up on results. Prepares reports by collecting and analyzing information. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Executive Assistant Skills and Qualifications: Bachelor’s degree in business administration or related field preferred Three to five years’ prior experience in mid- to senior-level administration, business, management, or related field Excellent Research skills Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel), Google Suite ( Drive, sheets, Docs, Calendar) ; scheduling appointments/updating calendars a must. Proficient in Project management software (asana, Mondays, Trello) Excellent written and verbal communication skills Excellent time management and prioritization skills Please attach Resume and Cover Letter Job Type: Full-time Pay: $33,521.00 - $75,000.00 per year Benefits: Paid time off Professional development assistance Schedule: 10 hour shift 8 hour shift Monday to Friday On call Overtime Education: Bachelor's (Preferred) Experience: Microsoft Excel: 1 year (Preferred) Work Location: In person