Recruiting Operations Coordinator

About Grocery OutletOur Mission: Touching lives for the betterOur Vision: Be the first choice for bargain-minded consumers in the U.S.Our Values: Achievement, Diversity, Entrepreneurship, Family, Fun, Integrity & ServiceAbout The TeamThe AOT Recruiting team builds the pipeline of future Independent Operators. We manage high-volume lead generation, rigorous candidate evaluation, and long-cycle pipeline tracking to ensure candidates are ready for the realities of business ownership. Our team blends strategy, data discipline, and strong relationship management to meet annual placement goals.About The RoleThe Recruiting Operations Coordinator is a key partner to the AOT Recruiting team, focused on recruiting operations, reporting, and candidate logistics. This role is highly administrative but requires strong analytical thinking, attention to detail, and the ability to manage complex workflows across a large national recruiting team. You will support pipeline health, reporting accuracy, assessment processing, and scheduling execution while helping ensure candidates experience a professional, organized, and timely recruiting journey. This role is ideal for someone who enjoys building structure, managing data, and keeping multiple moving parts aligned behind the scenes. This role reports to the Manager - AOT Recruiting Operations.Responsibilities IncludeRecruiting Operations & ReportingPull and analyze lead generation reports across job boards, referrals, and marketing channelsTrack and report on key funnel metrics including lead volume, qualified lead percentage, engagement ratios, and pipeline stage movementMaintain and update Salesforce dashboards to ensure real-time pipeline visibilityAudit CRM data for accuracy and completenessSupport forecasting and pipeline reporting for recruiting leadershipIdentify trends or gaps in lead flow and flag insights to leadershipJob Board & Lead ExecutionExecute job postings across multiple platforms and ensure consistency in branding and messagingMonitor posting performance and partner on adjustments to improve quality and volumeSupport top-of-funnel initiatives including DQ questions and campaign updatesAssist with tracking source effectiveness and cost-per-lead metricsCandidate Scheduling & Calendar ManagementManage complex scheduling across a national recruiting teamCoordinate interviews, panels, and support travel/meetingsEnsure seamless candidate communication and calendar alignmentMaintain high responsiveness and a strong candidate experienceAssessment & Evaluation SupportSupport Candidate AssessmentsPull, grade, and input assessment results into SalesforceMaintain assessment tracking dashboardsEnsure evaluation data is complete and accessible for recruiter and leadership reviewProcess Management & Continuous ImprovementBuild and maintain SOPs for scheduling, reporting, and dashboard updatesImprove workflow efficiency and reduce manual errorsHelp streamline communication between recruiters, leadership, and cross-functional partnersSupport ATS/CRM process enhancements and system transitionsRecruiting Marketing & Brand SupportAssist with social recruiting initiatives and light marketing coordinationSupport job board branding efforts and referral campaignsTrack engagement data tied to social recruiting initiativesAbout The PayBase Pay Range: $27 - 31 Hourly 401(k) Profit Sharing.Medical, Dental, Vision & More!Final compensation will be determined based upon experience and skills and may varyAbout You2–4 years of experience in recruiting coordination, recruiting operations, HR operations, or similar administrative roleStrong proficiency in CRM/ATS systems; Salesforce experience preferredAdvanced Excel skills with ability to analyze, summarize, and present data clearlyExceptional organization and time management skillsStrong written and verbal communicationHigh attention to detail with a proactive, ownership mindsetAbility to manage multiple priorities in a fast-paced, metrics-driven environmentTo learn about how we collect, use and secure your personal information. Click here to see our privacy policy.