AP Team Lead

Summary of Responsibilities The Primary responsibilities of the Accounts Payable Coordinator include managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and resolving vendor issues. Duties also include ensuring W-9s are obtained for all vendors, managing the year-end 1099 process, and monitoring concur system for employee expense approvals. This position requires a large degree of attention to detail, as we have a large amount of vendors throughout US, Canada and Mexico. Essential Job Functions Manage the process of the accounts payable invoices by AP analysts and interns Optimize the account payable function by proposing and implementing new processes Distribute to project managers or appropriate corporate personnel for approval Maintain the vendor master file, ensuring all credentials are up-to-date, ensuring all new vendors submit a W-9, so that correct Tax ID and addresses and phone numbers for vendors are obtained Assist the project managers with questions about invoices and payments on subs and suppliers on their jobs Generate an open A/P report for all outstanding invoices to be reviewed by assistance controller to ensure payments are being processed timely. Create payments in the bank portals and submit for approval On a bi-weekly basis, review the approved employee expense reimbursements from Concur and enter in SAP for payment Resolve Concur admin tasks for USA and Canada, provide support to employee questions Download invoices from portal to ensure completeness Check for proper sales tax charges (Master different tax requirements throughout US, Canada and Mexico) Check for proper approval of returned invoices Enter 'on demand/daily/weekly' invoices, including employee expense reimbursements from concur, into SAP Review open A/P to propose what should be paid on the by-weekly payment batch and approve by assistant controller Set up monthly and quarterly recurring invoice payments in payment file for US, Canada and Mexico Field phone calls from subcontractors and vendors about payments Position Requirements Critical thinking, problem solving, and judgment and decision making abilities. Ability to work in a team environment as well as independently and be self-driven Ability to meet deadlines and work well under pressure Excellent interpersonal and organizational skills Excellent computer skills in a Microsoft Windows environment Proven leadership skills and time management Qualifications and Experience Associate degree in Finance/Accounting/Business administration 3 to 5 years’ experience in accounts payable Proven capabilities in multi-tasking, problem-solving, and prioritizing workloads A minimum of 1 year experience as team management Ability to do process optimization Language English: Fluent, spoken and written Spanish