Transaction Coordinator - Pacific Palisades, CA

Through interactions with real estate professionals, clients, escrow companies and property management companies, the Transaction Coordinator is responsible maintaining escrow files and the coordination and processing of all information and legal documentation pertaining to the sale and escrow of each home, possessing strong working knowledge of CAR (California Association of Realtors) contracts and disclosures. This position is also responsible for providing other general office administrative duties. The Transaction Coordinator role is a shared, in-office position split between our Pacific Palisades and Brentwood offices. Responsibilities include: Help coordinate files for sales associates which may include, but is not limited to, contacting clients, sales associates, and escrow companies for all required documents Monitor all files for all required signatures, documents, and dates ensuring that files are maintained in an organized and thorough manner Upload and maintain documents in our transaction management program called Transaction Manager Send reminders to sales associates of items that are due on each file Input and monitor each escrow's information in real estate databases for tracking purposes, (i.e., contingency dates, contact information, opening and closing dates). Strong working knowledge of CAR (California Association of Realtors) contracts and disclosures Assist sales associates and escrow companies with needed documents Maintain and track all closed archive files Create broker files for each transaction Provide daily office updates of new, pending and closed escrows ensuring effective communication with the Office Administrator and Brokerage Manager Provide backup to the Office Administrator and the Front Desk when needed Assist with other general administrative duties when needed Qualifications include: Excellent verbal and written communication skills Able to juggle multiple priorities and deadlines without sacrificing quality-An eye for detail/proofing, and being proactive Strong working knowledge of MS Office skills (Word, Excel, PowerPoint, Outlook) Ability to interact successfully with both internal and external customers at all levels Strong administrative skills including accurate data entry, consistent attention to detail CA Real Estate License strongly preferred Sotheby's International Realty (https://www.sothebysrealty.com/eng) is one of the world's most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby's auction house. Sotheby's International Realty is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (http://www.anywhere.re/)   (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (https://www.bhgre.com/) , Century 21 (https://www.century21.com/) , Coldwell Banker (https://www.coldwellbanker.com/) , Coldwell Banker Commercial (https://www.cbcworldwide.com/) , Corcoran (https://www.corcoran.com/) , ERA (https://www.era.com/) , and Sotheby's International Realty (https://www.sothebysrealty.com/eng) , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. At Anywhere, we are empowering everyone's next move - your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf) . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: Great Place to Work Forbes World's Best Employers Newsweek World's Most Trustworthy Companies Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran