Assistant Manager - Cost Assurance
About GLOVIS America Inc.GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.SummaryThe Assistant Manager, Cost Assurance position is responsible for managing the end to end cost cycle to ensure all business payable transactions are identified and processed. This position also will enforce processes to ensure completeness, accuracy, and timeliness of AP transactions. This position will work closely with vendors and other departments to improve business relationships to promote coherent and streamlined processing. This person will ensure policies and procedures (P&P's) are adhered for both A/P and A/R. The Assistant Manager - Cost Assurance will also support the Manager manage departmental projects to improve processes and the systems to increase efficiency.ResponsibilitiesManage entire AP process from AP invoice creation to aging management to achieve or exceed set KPIsMonitor all pending transactions and manage weekly AP processing status to ensure completeness, accuracy, and timelinessManage researching, analyzing, and resolving discrepancies resulting from rejected invoices or known issues with A/P or A/R.Continue assessing processes and enhance procedures, training, system updates, and relationships to improve process effectivenessReviewing all invoices and backup for completeness and accuracy, ensuring proper documentation/approvalsCoordinating expertise from subject matter experts (internal & external) to provide reliable corrections or modifications to improve team effectivenessAdministering training and direction to teammatesGuide team with general issues resolution and follow up to complete the issues resolutionManage escalated cases and implement proper remediation including escalation to upper managementMaintain AP log to ensure completeness of all manual billingUtilize dashboard to advise on member performance and assist with improvement planManage rate escalation process including timely rate collections and calculation based on rate term expirationsCompose and guide team member composing Red FoldersExplain different methods and their pros & cons so that team can develop deeper understanding on various resolution methodsMonitor issues resolution progress by utilizing Issues Tracking Log to ensure timely resolutionsManage Issues Tracking Log to facilitate efficient issues resolution progressMonitor billing rejects and correct or guide team members to correct and resubmitParticipate in inter-departmental projects as SMEIdentify training opportunities and advise management with training proposalsOther duties as assignedCompensation Range$86,000 - $96,000 per year (Subject to Compensation Study Upon Candidate Selection)Benefits of working at GLOVIS America Inc.Medical InsuranceVision InsuranceDental InsuranceHealth Care & Dependent Care Flexible Spending Accounts (FSA)Basic Life and AD&D as well as Short-Term & Long-Term DisabilityPaid Vacation, Holidays, and Sick leaveHospital and Critical Illness InsuranceWellness Program and Gym Reimbursement*401(k) with Generous MatchingReferral Bonuses*Auto Allowance*Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*Discretionary Bonuses*Tuition Reimbursement**Benefits may vary by location. All benefits pursuant to Company policySkills:Proficient verbal and written communication skills RequiredKnowledge in basic accounting concepts (General Ledger) RequiredAdvanced MS Excel skills RequiredProficient in SAP RequiredProficient in PowerBI modifications PreferredKnowledge of KPI development and measuring methodology PreferredKnowledge of Internal control development and monitoring PreferredKnowledge of Process Improvement methodology PreferredProject management framework PreferredEducation & ExperienceBachelor's Degree Required6 - 9 years of experience relating to AP management, Accounting, and/or Billing Required7 - 11 years of experience relating to Account closing, Process Automation, and/or System Design Preferred1 - 3 years of supervisory experience RequiredTraining in GAAP PreferredGlovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.Physical RequirementsAbility to sit in front of a desk and/or in front of the computer for long periodsPossibility of domestic travel - 5%Repetitive use of hand/grasping product, writing, and typingLift up to 10lbsCarry up to 10lbsStand/walkReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Working and Environmental ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Typical office environment with low-level noise exposureThis position will be located in the Irvine, CA officeCommunication with employees and field partners will be primarily conducted via phone and email