Back-Up Admin Coordinator

Back-Up Admin CoordinatorThe Back-Up Admin Coordinator supports administrative and operational functions within the store, serving as secondary support to the Administrative Coordinator. This role ensures continuity of critical back-office processes, including payroll, hiring administration, scheduling support, record accuracy, and compliance. The position plays a key role in keeping store operations organized, efficient, and aligned with company standards.Administrative SupportProvide back-up coverage for the Administrative Coordinator during absences or peak workloadMaintain accurate employee records, files, and documentation in accordance with company policiesAssist with data entry, reporting, and administrative tracking systemsSupport internal communications and documentation distributionHiring & OnboardingAssist with hiring processes including job postings, candidate tracking, and interview coordinationHelp facilitate onboarding tasks such as new hire paperwork, orientation preparation, and system setupEnsure compliance with all hiring and onboarding requirementsPayroll & TimekeepingSupport payroll processes by reviewing timecards for accuracy and resolving discrepanciesAssist with tracking attendance, missed punches, and schedule adjustmentsMaintain confidentiality of all payroll and employee informationScheduling & Labor SupportAssist store leadership with scheduling functions and workforce planning toolsMonitor labor usage and help ensure alignment with company guidelinesProvide administrative support for labor reports and workforce trackingCompliance & RecordkeepingEnsure all required postings, certifications, and documentation are up to dateSupport audits by maintaining organized and accurate recordsAssist with safety, HR, and compliance-related administrative tasksQualificationsPrevious administrative, HR, or retail support experience preferredStrong organizational and attention-to-detail skillsAbility to handle confidential information with professionalismProficiency in basic computer systems (Microsoft Office, scheduling/payroll systems)Strong communication and multitasking abilitiesFlexible availability including weekends as neededKey CompetenciesAttention to DetailOrganization & Time ManagementConfidentiality & IntegrityCommunication SkillsAdministrative AccuracyProblem SolvingWork EnvironmentOffice and retail store environmentCombination of desk work and active store supportFrequent interaction with leadership, employees, and HR systems