Commercial Executive Administrator

Are you looking for an exciting career, and the opportunity to grow with a top-of-the-line company? David S. Brown Enterprises is a full-service real estate company headquartered in Baltimore, Maryland. Since inception, our commitment to personalized service and high-quality construction has exceeded the expectations of our tenants and partners. With a forward-thinking approach, we serve the community through socially conscious development and infuse each project with our firm principles of loyalty, stability, responsiveness, and quality. Our entire portfolio is handled in-house, minimizing the need for external consultants in construction, design, and architecture. For our consumers, this means cost-savings, expedited timelines, and fewer miscommunications – delivering a project efficiently and effectively. As a Commercial Executive Administrator, your primary function is to provide high-level administrative and operational support to the Commercial Office Leasing team. This includes managing lease documentation, coordinating renewals, supporting reporting functions, and ensuring smooth day-to-day operations within a fast-paced commercial real estate environment.What we would like from you: High school diploma required; college degree preferredMinimum of 5 years of related administrative or commercial real estate experience Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)Minimum of 5 years of related administrative or commercial real estate experienceProficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)Draft, redline, and process lease proposals, letters of intent, and lease agreementCollaborate with leasing and legal teams to format and finalize lease documentsDraft and manage monthly renewal letters based on broker-provided terms, ensuring approval, mailing, and digital distribution.Track renewal timelines and maintain accurate reporting and CRM updates Prepare and maintain reports including vacancy, renewal, tenant roster, and prospect reports. Assist with budgeting processes including invoices, commissions, and expense trackingCoordinate tenant communications, welcome materials,, and engagement initiativesSupport marketing efforts including property listings, materials, and communications. Maintain CRM database and assist with marketing campaigns Provide administrative support including calendar management, meeting coordination, travel arrangements, and office operations. Maintain organize filing systems and ensure accuracy of documentation Ability to prioritize tasks, meet deadlines, and manager multiple responsibilities. Strong communication skills with the ability to interact professionally with tenants, brokers, and internal teams. Detail-oriented, dependable, and able to maintain confidentialityPerks when you join our team: We support a work-life balance by providing 10+ days per year of vacation, plus sick leave, plus a paid day off for your BirthdayWe provide 9 paid holidays401k Retirement: Save for your future with a 50% company match, up to 8%Health benefits: medical, dental, vision, with employer contributionsReceive a 15% discount on your rent with our Apartment Rental Discount programWe provide reimbursement for part of your tuition in either undergrad or graduate degrees or seminars/certificationsEmployer Paid benefits: Term Life and AD&D Insurance, Short term disability, Wellness Program, gym membershipWe are proud to be an EOE, and we maintain a drug-free workplace