Administrative Assistant

Administrative Assistant📍 Sacramento, CA💲 $24.00 – $32.00 per hour🕒 Full Time | On siteWe are seeking a highly organized and proactive Administrative Assistant to support daily office and operational functions in a fast-paced environment. This role is responsible for keeping administrative processes running smoothly while supporting internal teams with coordination, communication, logistics, and office management.The ideal candidate is detail oriented, dependable, resourceful, and able to manage multiple priorities with professionalism and strong follow through.Key ResponsibilitiesOffice Operations• Greet visitors and manage incoming calls professionally• Maintain a clean, organized, and fully stocked office environment• Coordinate incoming and outgoing mail, shipping, and office logisticsDocument & Data Management• Prepare, organize, and maintain files and documentation• Perform accurate data entry, recordkeeping, and reporting• Maintain organized digital and physical filing systemsScheduling & Communication• Coordinate calendars, meetings, and travel arrangements• Draft and send internal and external communications• Support communication between departments, vendors, and partnersIT & Equipment Coordination• Coordinate workstation setup for new hires• Assist with phones, computers, and office equipment coordination• Liaise with IT support and maintain equipment tracking recordsInventory & Supply Management• Order and maintain office supplies, PPE, and company materials• Track inventory levels and coordinate distribution as neededEvents & Logistics• Assist with company events, meetings, and travel logistics• Coordinate vendors, timelines, and event details• Track invoices, deposits, and administrative documentationTraining & Records Support• Maintain employee training records and documentation• Track missing records and assist with audits or compliance needsMarketing & Administrative Support• Assist with updating company materials and organizing photos/files• Support special projects and additional administrative tasks as assignedFacility & Team Support• Coordinate office maintenance and vendor services• Support employee engagement initiatives and office culture activitiesQualifications• High school diploma required• Previous administrative or office support experience preferred• Proficiency in Microsoft Office Suite• Strong organizational skills and attention to detail• Excellent written and verbal communication skills• Ability to multitask, prioritize, and work independentlyKey Expectations• Timely and accurate completion of work• Strong accountability and professionalism• Organized systems and attention to detail• Positive, team-oriented approach to supporting operations