Senior Billing Coordinator

OverviewSimpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory.Job SummarySimpson Thacher & Bartlett is seeking a highly organized and detail-oriented Senior Billing Coordinator to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients.Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.Responsibilities/DutiesInterface with attorneys, secretaries, clients and staff regarding billing mattersCompile, analyze and process a high volume of attorney bills to clients on a monthly basisReview and edit pre-bills in response to attorney and secretary requestsApply retainer/on-account funds as directed by attorney and as per Firm policyProcess write-offs according to Firm guidelines and policyExecute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matterSubmit invoices electronically, assisting with bill resolution as requiredReview billing supporting documentation for accuracyResearch and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate correctionsCreate billing schedules and various billing analyses as requiredEffectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignmentsDistribute monthly partner reportsRegularly review and update comments for reports distributed to the Finance Committee and PartnersAttend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issuesWork cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balancesMentor and train new Billing Coordinators as directedAssist with special projects as neededPerform other duties as assignedRequired SkillsAbility to effectively present information verbally and in writingAbility to use an accounting calculatorProficiency in MS Office Suite, particularly in ExcelHigh level of proficiency with 3EAbility to work independently with minimum supervisionStrong attention to detailExcellent analytical and problem solving skillsCan organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environmentFlexibility to adapt to all work situations and work varied hoursPreferred SkillsFamiliarity with E-billing Hub and Multi currency preferredRequired ExperienceA minimum of 3 to 5 years of billing experience in a large law firm requiredPreferred Experience5 plus years of billing experience preferredRequired EducationHigh School diploma or GED equivalentPreferred EducationBachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experiencePreferred QualificationsDegree in Accounting preferredSalary InformationNY only: The estimated base salary range for this position is $95k to $115k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.Simpson Thacher will not sponsor applicants for work visas for this position.Simpson Thacher will not sponsor applicants for work visas for this position.Privacy NoticeFor information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.