Business Professional - Executive Admin Assistant

Work Location: 700 Sylvan Ave Englewood Cliffs, NJ, USAWork Schedule: Fully OnsiteEducation and Years of Experience: Highschool Diploma required, bachelors preferred 3+ years’ Executive Administrative experience required. Top 3 must-have skills/requirements Exec Admin experience Bilingual in Korean - Education requirement Have can-do spiritAdditional Notes: Local candidates only Option to extend based on performanceSummary:The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries.Skills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint._______________________________________________________________________________________________________________________________________Beeline Job DescriptionSummary:The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.Job Responsibilities: Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Review and approve invoices, reports, memos, letters, financial statements, and other documents. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Prepare agendas and make arrangements for committee, board and other meetings. Make arrangements for travel, planning meetings, etc. Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc, Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions Liaison with customer and internal exec level Develop and maintain cross divisional relationships with other admin assistants Handle adhoc admin duties as they ariseSkills: Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. Expert ability to work independently and manage ones time. Expert ability to keep information organized and confidential. Expert ability in event planning, budgeting, etc. Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint. (OPTIONAL) Bilingual in Korean and EnglishEducation/Experience: 2 year degree or equivalent work experience 8-10 years’ experience required. Experience working with executives mandatory