Senior Executive Assistant

The MissionAt Christian Care Ministry we believe that Christians can, and should, share in one another’s burdens. Through the use of Medi-Share®, a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility.The TeamEveryone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren’t perfect people, we are serving our perfect God and our Members to the best of our ability.The JobThe Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive.Essential Job Duties & ResponsibilitiesDevelop and manage project plans and action items to drive progressCommunicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization.Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leadersBuild strong and influential relationships across the organization to facilitate delivery of special projects as assignedDraft and develop business case analysis (BCAs), to include financial analysis and defining and vetting vendor need. Track budgets for enterprise-wide projectsManage, maintain, and facilitate a complex calendar – scheduling internal and external meetings, appointments, and events for multiple executive leaders and guestsManage and coordinate executive travel – pre-trip planning, organize agenda and functions, and set up / tear down logistic requirementsAnticipate and build contingency plans to facilitate the efficient scheduling of the executives’ time aligned with strategic prioritiesProcess and maintain expenses and purchase requests for the executive officeOrganize and facilitate the coordination of contracts and agreements for the organizationPrepare professional correspondence, communications, and presentations supporting the executive functionsAttend required executive and board level meetings and participate in an administrative functionMaintain strict confidentialityHelp develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requestsContribute to the exercise and expression of Christian Care Ministry’s Christian beliefsAll other duties as assignedEssential Skills & AbilitiesTech savvy – ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.)Planning and organizing – ability to work effectively without supervisionProactive thinker with the ability to anticipate the needs of the assigned executiveFlexible and comfortable in a fast-paced environment, dealing well with rapid changeExcellent verbal and written communication skillsPositive, welcoming, and engaging attitudeExceptional attention to detail – very organizedAbility to work a flexible schedule as neededCore Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence)Humble – demonstrates Christ-Centered humility by honoring others, accepting feedback, and prioritizing collective success over individual recognitionHungry – exhibits initiative, perseverance, and commitment to serving God through excellence. Demonstrates passion for personal and organizational growth while diligently advancing the mission of Christian Care MinistrySmart – shows relational and emotional intelligence, communicates effectively, collaborates harmoniously, and reads social cues with grace and discernmentCollaborates – builds partnerships and works collaboratively with others to meet objectivesMember First – exhibits full commitment to serving our Medi-Share members and/or clients by prioritizing their needs first in alignment with our program’s purpose. This commitment is demonstrated through understanding of the program(s), provided through quality and timely service while exercising empathy in every interaction. Every CCM employee shares responsibility to steward resources faithfully, removing barriersInterpersonal Savvy – relates openly and comfortably with a diverse group of peopleMust be able to communicate effectively and build engagement across all audiencesSituational Adaptability – adapts approach and demeanor in real time to match the shifting demands of different situationsOptimize work processes – knows the most effective and efficient processes to get things doneBeing resilient – rebounds from setback and adversity when facing difficult situations and deadlinesEducation And/or ExperienceBachelor’s degree in relevant field required; MBA preferred6+ years of Executive Administrative experience or Project Management experience required, preferably within a healthcare payer or financial services organizationA relevant background in executive administration, project management, or healthcare payer operations is preferredSupervisory ResponsibilitiesThis job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives)TravelThis job may require some travel (3-5 times per year) Incentives & BenefitsWe work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others.For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: 100% paid Medical for employees/99% for family Generous employer Health Savings Account (HSA) contributions Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance 6 weeks of paid parental leave (for both mom and dad) Dental - two plans to choose from Vision Short-term Disability Accident, Critical Illness, Hospital Indemnity 401(k) – up to 4% match on ROTH or Traditional contributions Generous paid-time off and 11 paid holidays Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo Employee Assistance Program including no cost, in-person mental health visits and employee discounts Monetary Anniversary Awards Program Monetary Birthday AwardsMinimum Age Requirement: Due to the nature of the responsibilities associated with this position—including independent decision-making, access to confidential information, and potential exposure to regulated environments—candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.