Rental & Logistics Coordinator

About the Role We’re looking for a highly organized, proactive Rental & Logistics Coordinator to oversee the end-to-end rental process for clean energy and production equipment used in film, television, and live events. This role sits at the intersection of client service, logistics, operations, and inventory management, and is critical to ensuring every rental runs smoothly from inquiry through return. You’ll be the main point of contact for clients during rentals, coordinate transportation and logistics, and work closely with internal operations and external partners to keep equipment moving, maintained, and ready for use. Key ResponsibilitiesRental Management Manage the rental process from initial inquiry through return Confirm equipment availability and place inventory on hold Collect and track all required paperwork Coordinate equipment preparation, cleaning, testing, and configuration Arrange client training when needed Serve as the primary point of contact for client questions and troubleshooting Check in with clients during rentals to ensure everything is running smoothly Complete check-in/check-out documentation and update internal rental tracking systems Transportation & Logistics Coordinate transportation for rentals, including client-arranged pickups and company-arranged deliveries Confirm appropriate vehicle requirements for equipment transport Schedule pickups and drop-offs, including after-hours or weekend access when needed Coordinate independent drivers or freight/shipping companies for local and long-distance moves Obtain and review multiple shipping quotes when required Arrange specialized loading and offloading support (e.g., cranes, forklifts) for large equipment Maintain clear communication and documentation for all transportation activities Client Intake & Special Programs Conduct intake calls with productions to understand project scope, power needs, locations, and timelines Gather required documentation for nonprofit or educational projects and communicate available discounts Coordinate any follow-up requests, such as photos, videos, or usage documentation Inventory & Equipment Management Track inventory changes including purchases, sales, demos, and disposals Maintain accurate internal records (serial numbers, VINs, configurations, locations) Ensure equipment is charged, tested, clean, and rental-ready at all times Monitor equipment usage and location via telematics systems Coordinate maintenance and repairs with manufacturers, service providers, and internal teams Support equipment stationed at partner locations across different regions Administrative & Ongoing Support Answer inbound calls from clients, partners, and vendors Assist with registrations, renewals, and compliance requirements Occasionally create or edit rental estimates and documentation Research industry rental pricing and monitor relevant postings or opportunities Maintain transportation and logistics logs and internal spreadsheets Qualifications Strong organizational and project coordination skills Comfortable managing multiple rentals and logistics timelines simultaneously Clear communicator with excellent client-facing skills Experience in equipment rentals, logistics, production, or operations (film/TV experience a plus) Detail-oriented with the ability to follow processes and document accurately Comfortable coordinating with vendors, drivers, and service providers Tech-savvy and able to learn inventory, telematics, and scheduling systems Able to anticipate issues and proactively solve problems Why You’ll Love This Role Work at the forefront of clean energy solutions for film, TV, and events Be a key operational pillar in a growing, mission-driven company Gain exposure to logistics, production, sustainability, and emerging technology No two days are the same - this role is dynamic, hands-on, and impactful Saniset is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and where personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic. Pay: $20.00 - $25.00 per hour Expected hours: 40.0 per week Benefits: Retirement plan Work Location: In person