Facilities Coordinator (New Haven)

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation's leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.Job SummaryPlan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by site manager. Asist with mailroom duties as needed, responsible for small events coordination and set up.Essential Duties & ResponsibilitiesReceives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctnessInterfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as requiredCreates schedule and dispatches to applicable team member on a daily, weekly, and monthly basisGenerates and dispatches weekly and monthly PM's, tracks progress throughout the month to ensure complianceMaintains work order logs for monthly reports, making changes as necessary to ensure correctnessGenerates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site mangerProcesses daily time sheets for team and ensures correctnessAssists in procuring material and services to include issuing and maintaining PO's and invoicesSchedules and maintains safety matrix for team membersMaintains filing system ensuring proper record keepingPerforms any other duties as deemed necessary by the site managerQualificationsEducation(HS Diploma, Under/Graduate Degree, etc.)Associate's degree (A. A.) or equivalent from two-year college or technical school. Must be 21 years old or olderBusiness Experience(prior years work/related experience)5 to 10 years related experience and/or training; or equivalent combination of education and experienceLicenses/CertificationsLanguage SkillsTechnical Qualifications & SkillsPrevious experience in an industrial maintenance environment.Physical DemandsThe physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsWork EnvironmentThe work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsEqual Opportunity EmployerAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/DisabledAffirmative Action PolicyPlease review our Affirmative Action Policy.Notice to Prospective EmployeesNotice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.Geographic Disclosure#EFS