Administrative Assistant

Reports To: Business Manager Work Location: 10808 NE Halsey Street, Portland, OR 97220 Schedule: Monday thru Friday: 7:30 AM to 4:00 PM Position Description The Receptionist/Administrative Assistant offers invaluable support to the executive and management team while creating a welcoming environment for guests and staff. As the initial point of contact for the organization, this position holds a critical role in shaping first impressions and facilitating smooth day-to-day operations. It is essential that the person in this role be adept at time management, organization, effective communication, troubleshooting, and ability to maintain confidentiality. Alongside the role itself, the opportunities for professional growth within the REAP organization are significant. Our team fosters a positive, supportive, and respectful atmosphere that can serve as a launching pad for various career paths. Whether your ambitions lie in the nonprofit sector, education, youth engagement, or office management, there's ample room for skills development and a potential for career advancement. Primary Tasks and Responsibilities Accurate record keeping, note taking and filing using digital and physical mechanisms. Public facing duties: Answer phone calls and takes messages; manages emails; greets public. Weekly preparation and set up for staff meetings, including shopping for food. Occasional errands. Occasional interface that requires trauma-informed training and cooperative management. (Training provided. ) Supports with research, typing, scanning, faxes, and filing. Prepares mailing labels, letter correspondence and mailing. Maintains inventory of office supplies and place orders when necessary. Inputs invoices into QuickBooks (training provided) General office administrative support as needed by management team and executive staff. Skills, Experience, and Education You shine in a collaborative environment, working harmoniously with staff You're known for your attention to detail. You're capable of managing multiple priorities and excel in a lively setting. Tech-savvy, proficient in Microsoft Office Suite and Google Workspace, and can troubleshoot with confidence Minimum of three years of in-office, administrative support experience. Minimum of one year providing support to a director or executive-level team. Work Location & Schedule The office is located at 10808 NE Halsey Street in Portland. Onsite parking lot Onsite kitchen and breakroom The Benefits We Offer Accrued Paid Vacation Employee Assistance Program 6 Paid Holidays 2 Mental Health Days Fully Paid Parental Leave Medical, Dental, and Vision Plans 401k and Roth IRA Options Life Insurance Options Professional Development Opportunities 40 Hrs Sick Leave About REAP, Inc. With a legacy spanning over two decades, the REAP team is dedicated to empowering students in Northwest Oregon, preparing them for a future filled with possibilities. Working in schools and community venues, REAP provides students a window into their future; elevates student voice; empowers student leaders with a global mindset; develops innovation toward entrepreneurship; and engages students in cooperative management. Apply on Indeed or email your resume and cover letter to corab@reapusa.org. We can't wait to hear from you! Job Type: Full-time Pay: $20.87 - $21.95 per hour Expected hours: 40 per week Benefits: Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Education: High school or equivalent (Required) Experience: Microsoft Office: 1 year (Required) Ability to Commute: Portland, OR 97220 (Required) Ability to Relocate: Portland, OR 97220: Relocate before starting work (Required) Work Location: In person