Grants Financial Analyst

Grants Financial AnalystUnder general supervision uses institutional, federal and sponsor-defined guidelines to support development, review and analyze sponsored program and research proposals and awards for budgetary and administrative concerns. Uses guidelines to assist investigators in preparation of sponsored program and research project proposals. Analyst is responsible for development of budget in coordination with program staff and in accordance with sponsor guidelines. Serves as support resource to Department Administrators (DA) and Principal Investigators (PI) on proposal submissions and renewals to the Sponsored Programs and Research Office (SPARO) on behalf of Ambulatory Care Services/Community Health Services (ACS/CHS). Essential Duties and Responsibilities Supports the preparation, review and submission of CHS managed project activities, including: RFP, RFA, RFI or other grant application initial or renewal responses, clinical trials, and other proposals as requested. Identifies the sponsor requirements for the proposal, due dates and creates electronic files per department protocol for projects. Meets with Principal Investigator to outline requirements and establishes deadlines for submitting documents to the Sponsored Programs and Research Office (SPARO) Provides financial support, including developing budgets and drafts portions of the budget justifications for proposals and renewals ensuring that cost for the projects are covered and appropriate fringe benefit rates and indirect cost rates are used based on DH policies and sponsor guidelines. Works with ancillary departments (pharmacy, laboratory, nursing, etc.) to ensure their respective costs/charges are captured within internal and sponsor budgets for the application. Obtains budget and study approval from ancillary departments as needed. Assist in the coordination of other documents or information required as part of the proposal. Activities may include review of documents, reformatting, providing standard institutional information, etc. Reviews and modifies all sections for adherence to formatting, page limits, and overall presentation and completion prior to submission. Supports the PI in submission of other required documents to ensure the information is organized and submitted to SPARO Analyst as needed. Assist/ supports clinical trial budgets with external Sponsors and supports SPARO Analyst regarding the final approval of clinical trial budgets and agreements. Supports SPARO Analyst with the administrative sections of funding proposals and applications, following Sponsor's instructions and guidelines, with minimal or no errors. Acts as the department's clinical trial expert for submission of clinical trial proposals. Works closely with the SPARO Clinical Trials Analyst. On project renewals, supports the program manager (PM) or principal investigator (PI) in the budget preparation, justification and other forms as required within the sponsor deadlines and ensuring these documents are reviewed and approved by the SPARO Analyst assigned to the existing project. Reviews and analyzes awards of sponsored programs and research, which include, but are not limited to the following: Interprets and communicates to PM/PI (staff) sponsor guidance and requirements. Works with SPARO to ensure activity set ups are completeDevelops/Monitors activity budget templates Achieves a thorough understanding of the grant process once it has been awarded, including approval of expenses, and reporting requirements. Pre-award processes: Reviews, analyzes and assists Principal Investigator/Program Coordinator in pre-award functions, which include, but are not limited to the following: Ensuring compliance with sponsor regulations and RPF guidelines, and DH policies and procedures. Develops and/or reviews complex budgets for sponsored programs applications and continuing renewals, including clinical trials, for accuracy and compliance with program-specific requirements. Supports Department Administrators (DA) and Principal Investigators (PI) with Cayuse proposal input and reviews prior to submission. Trains in input/processes as needed. Supports internal pre-submission process and routes proposal documents for appropriate institutional approvals; assists with electronic submission process. Supports Manager Grants and Contracts (CHS) in the fiscal management and monitoring of projects. Includes but is not limited to the following: Assist with reviews and approves financial transactions, including purchase and payment requests, patient stipends, and purchase order releases for accuracy and compliance with sponsor regulations and DH policies and procedures. Researches, analyzes and reconciles accounts on a timely basis, maintaining supporting documentation. Assists Post-award Accountant to reconcile, analyze and adjust general ledger accounts. Meets with PI's on a routine basis on project status of financial transactions. Grant management includes tracking of funds, forecasting and developing budgets, establishing expenditure contracts, verifying expenses, and maintaining department budget software programs and databases. Interprets financial and service utilization data in order to identify opportunities for improvement and savings. Responsible for monitoring of: project budgets, expenses, invoices/reports to project sponsors, and pay to vendors and subcontractors. Coordinates and assists in the preparation of reports for timely submission. Analyzes and addresses all budgetary, accounting, billing and payment concerns, in collaboration with department PM/PI, SPARO Analyst and/or Grant Accountant. Monitors and Manages fiscal aspects of Clinical Trial projects. Insures patient related charges are appropriately charged to the project as well as all other project related/allowable expenses, any subject incentives are set-set up, and ensures CMS, FDA and HHS regulations are followed. Develops an understanding of departmental processes to support PM/PI's on project to insure sponsor compliance and issue resolution. Routing Documents Guides the PM or PI in the completion of required routing documents (1197) related to project awards, memorandum of understandings (MOU), business associate agreements (BBA), master service agreements (MSA), Data Use Agreements( DUA), non- disclosure agreements (NDA), subcontracts, vendor, consultant and independent contractor agreements. Assist the PM or PI in developing scope of work and identification or documentation of payment terms/conditions, and other information that may be needed in agreement. If this is a sole source purchase of product or services, guide the PM or PI in completion of a sole source justification. Contractual Agreements Reviews award agreement terms and conditions and assist in answering questions of PM or PI. Reviews the financial terms to ensure DH does not have undue burden of carrying cost before payment, and the billing terms provide sufficient timing for the grants accounting department to prepare, obtain PM/PI approval, and submission of the bill to the sponsor. Ensures that contractual terms and provisions in subcontracts are in compliance with sponsor's terms and conditions, federal provisions, and DHHA's internal terms and conditions. Responsible for reviewing clinical trial agreements and identifying areas of concern and/or contention to SPARO Analyst. Identifies potential needs for contract amendments and manage amendment execution. Works closely with Supervisor and SPARO Analyst in identifying high-risk sub-recipients and implementing sub-recipient risk management plans; assists Department and SPARO with Sub-recipient Monitoring and adherence to contract terms on executed expenditure agreements. Acts as a Liaison between multiple DHHA departments to facilitate communication, problem resolution, teamwork, and process improvement Serves as an intermediary when regulations, standards, and policies governing sponsored programs effect multiple departments to ensure compliance, multiple goals, and interdepartmental issues are achieved to the highest degree possible Informs and educates assigned departments and others in regard to specific regulations and best practices and acts as a continuing resource in the application and interpretation of these to the analyst's sponsored programs portfolio team. Exercises tact, diplomacy, and discretion in verbal and written communication to assigned departments, sponsors and DH personnel as applicable. Pursues collaborations with members of other departments and with outside agencies. Identifies problems and initiates opportunities for improvement. Participates in cross training with other departmental analysts Audits- assist with gathering and reviewing information for audits and participation as required. Other duties as assigned. Denver Health is an integrated, efficient, high-quality academic health care system that is considered a model for the nation. The Denver Health system includes the Rocky Mountain Regional Level I Trauma Center, a 525-bed acute care medical center, Denver's 911 emergency medical response system, 8 family health centers, 15 school-based health centers, the Rocky Mountain Poison and Drug Center, the Denver Public Health Department, an HMO, and The Denver Health Foundation. As Colorado's primary safety net institution, Denver Health is a mission-driven organization that has provided more than $3.3 billion in care for the uninsured in the last ten years. Denver Health is a leader in performance and quality improvements and