Office Coordinator

Building Management & Maintenance: Act as the primary liaison for main office vendors and contractors, including maintenance, repairs, security, and cleaning services. Oversee the upkeep of external facilities, such as salting employee entrances when necessary. Manage and order office and onboarding supplies as needed. Maintain and update the office phone directory and seating charts. Ensure the general office space is clean, organized, and stocked with necessary supplies. Administrative Support: Coordinate and plan training sessions, special events, large meetings, and company gatherings. Handle the main phone line, respond to general inquiries, and direct calls to the appropriate staff or departments. Sort and distribute incoming mail. Assist various departments and members of the Leadership Team with special projects, including tasks in Finance, HR, Sales, and Marketing. HR Support: Oversee employee engagement activities, including events, HR communications, and recognition programs to foster a positive work environment. Present the Organizational Overview during New Hire Orientation. Provide back-up support for department-specific overviews in New Hire Orientation. Ensure new employees complete required training in accordance with company policies. Assist the Site HR Contact with miscellaneous tasks and projects. Operations Support: Collaborate with the Site HR Contact and Director of Production & Quality Control to manage EHS/Safety requirements. Perform additional duties as assigned. Job Type: Full-time Pay: $20.00 - $23.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Education: Associate (Preferred) Experience: Microsoft Office: 3 years (Preferred) Administrative experience: 3 years (Preferred) Schedule management: 3 years (Preferred) Vendor management: 3 years (Preferred) Ability to Relocate: Rochester, NY 14652: Relocate before starting work (Required) Work Location: In person