Executive Administrative Assistant, Vice President, Student Development

DescriptionUnder general supervision, the Executive Administrative Assistant to the Vice President, Student Development provides high-level administrative, operational, and organizational support to the Vice President and the Student Development division. This position serves as the primary point of contact for the Office of Student Development, managing day-to-day operations, coordinating communications, and handling sensitive and confidential information with professionalism and discretion. The Executive Administrative Assistant plays a critical role in ensuring the effective functioning of the division by supporting leadership, facilitating internal and external communications, and assisting with complex administrative activities.Examples of DutiesEssential DutiesAssists the VP, Student Development in day-to-day activities including the coordination and management of meetings and schedules and other general office duties.Complete a broad variety of administrative task for the VP, Student Development including managing VP’s calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans; itineraries; and agendas; and compiling document for travel-related meetings.Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.Handling and protecting confidential materials.Prepare certain reports by collecting and analyzing information.Responds to general inquiries and forwarding inquiries to various departments as appropriate.Supervise and staff student workers at the Information DeskAssists in the formatting, preparation and proof-reading of documents for proposal submissions, internal and external reports, and other related documents.Records minutes at meetings and prepares all minutes for final approval.Word processes or prepare spreadsheets for agreements, contracts, reports and forms which may be of highly confidential natureProcesses monthly payroll including timesheets and contractsReviews and provides regular budget updatesPurchases and maintains office supplies and other orders as needed through e-procurement.Additional DutiesOther duties as needed.Typical QualificationsEducation and Experience:Completion of Associates DegreeThree (3) years’ experience in related fieldAssociate degree in Business Administration, Office Systems, or related fieldSpecialized Training:Excellent Communication and public relation skillsProficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Adobe Acrobat, and Social Media web platforms, and PowerPointKnowledge, Skills, and AbilitiesKnowledge of organization or departmental operations, services, and policies.Knowledge of general office procedures, and protocols.Knowledge of financial rules, regulations, laws, and proceduresAbility to communicate effectively and tactfully orally and in writing.Ability to prioritize and organize based on deadlines.Ability to promote and represent the College in a positive manner.Ability to problem solve and use critical thinking skillsWe offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.