Office Manager

Position: Office & HR Administrator Location: Conshohocken, PA (Hybrid, 3 days onsite)The client is an established growth-minded consulting firm that operates exclusively in the life science & healthcare industry.Overview of ResponsibilitiesHR AdministrationManage onboarding logistics: IT equipment orders, workspace prep, IT vendor account setup, paperwork, handbook acknowledgment, payroll/expenses setup.Manage offboarding logistics: IT account closure, equipment collection, paperwork, finance/benefits wrap-up.Maintain employee records (addresses, PTO, benefits).Coordinate employee visa applications with external providers.Manage employee benefits packages (health insurance, pension/401k).Distribute and track tax forms, benefit renewals/changes.Office ManagementDay-to-day management of office supplies and facilities (UK, US, CH)Liaise with contractors and building management for maintenance, cleaning, small works.Support coordination of office renovations or relocations.Executive & General Administrative SupportBook travel for partners/senior team.Support expense reporting (Tallie), chasing receipts and entries.Provide ad hoc admin support to partners as needed (not positioned as an EA-heavy role).IT & Systems (basic)Liaise with IT vendors on routine setup/termination issues.Manage subscription access (new starters, leavers, renewals).Escalate Wi-Fi/system issues to IT vendors or internet providers.Meeting LogisticsProvide logistical support for internal meetings (All Hands, management meetings, client visits).Contracting – Clients & SubcontractorsProcess subcontractor contracts (Docusign).Run annual subcontractor due diligence checks (IT security, privacy, compliance surveys).Maintain subcontractor MSA records.Track client MSAs and coordinate with accounts leads to ensure they remain up to date.Overview of Desired Skills & Experience Experience working with senior level executives.High degree of confidentiality.Superior attention to detail.Experience in managing travel arrangements.Strong organizational and coordination skills.Proficiency in MS Office.Prior HR/office admin experience a plus but not required.