Executive Legal Secretary

Our client is a renowned global law firm seeking a Legal Assistant law firm experience. This position is located in their Palo Alto office. It offers a rare opportunity to collaborate with a global client base and play a pivotal role on their transactional and/or litigation team. Hybrid schedule is 3 days in office and 2 remote.About the RoleThis position offers a unique opportunity to work closely with attorneys and support various legal functions.ResponsibilitiesServe as a primary resource for attorneys, coordinating with internal departments and vendors to delegate work, ensure quality control, and meet deadlines.Manage client intake, matter openings, billing coordination, and court filings in compliance with firm procedures.Support litigation and corporate teams with trial and deal logistics, including document preparation, signature packets, closing binders, and vendor coordination.Provide comprehensive administrative support, including calendar and inbox management, document editing, research tasks, travel arrangements, and notary services.Assist with marketing and business development efforts by preparing pitch materials, maintaining CRM contacts, conducting research, and tracking BD activities.Maintain effective communication across practice groups and offices to ensure seamless support and timely project execution.Qualifications2+ years of experience in a legal or professional services environment.Proficiency in MS Office and relevant legal systems (e.g., Intapp, Elite, ECF, PACER, Lexis), with strong technical aptitude.Exceptional writing, communication, organizational, and multitasking skills with the ability to meet deadlines under pressure.Proactive, detail-oriented team player with strong customer service skills and flexibility to work overtime and in-office as needed.Required SkillsProficiency in MS OfficePreferred SkillsExperience with legal systems such as Intapp, Elite, ECF, PACER, LexisMarketing and business development experiencePay range and compensation packageSalary: Up to 105KEqual Opportunity StatementWe are committed to diversity and inclusivity in our hiring practices.J-18808-Ljbffr