Project Administrator

Job DescriptionConstruction Project AdministratorRichmond, VAAbout The RoleOur client is seeking a detail-oriented and proactive Construction Project Administrator to support project managers and ensure efficient project operations from start to finish. This role is critical to maintaining accurate documentation, supporting billing and compliance, and keeping construction projects running smoothly.This opportunity is ideal for someone who thrives in a fast-paced, deadline-driven construction environment and brings strong organizational skills, accuracy, and a sense of urgency.Core ValuesThis position operates in alignment with our client’s core workplace values:Safety: Prioritizes the prevention of injuries and incidentsIntegrity: Acts with honesty and accountabilityEmpathy: Understands and respects the perspectives of teammates and customersUrgency: Responds promptly to priorities without compromising safety or qualityKey ResponsibilitiesManage and maintain project documentation, including contracts, change orders, and compliance recordsAssist with project setup, billing, invoicing, and cost trackingCoordinate communication between project teams, vendors, and customersPrepare, maintain, and distribute project reportsResearch, maintain, and resolve discrepancies to ensure accurate project and financial recordsSupport jobsite documentation requirements, including drawings, site safety plans, and related materialsAssist with project closeout documentation in accordance with project specificationsProvide technical support for construction-related software and hardwareServe as backup support for other construction administration functions as neededPerform additional duties as assigned in support of construction operationsEducation & ExperienceHigh school diploma or equivalent requiredMinimum of 5 years of experience in construction administrationTechnical SkillsProficiency in Microsoft Office Suite (Excel, Word, Outlook)Experience with BluebeamExperience using construction management software such as Procore or similar platformsStrong understanding of construction billing processes, lien waivers, and compliance documentationCore CompetenciesExceptional organizational and time-management skillsStrong attention to detail and accuracyAbility to prioritize tasks and meet deadlines in a dynamic construction environmentExcellent written and verbal communication skillsProfessional demeanor and ability to collaborate with diverse teamsAbility to work independently with minimal supervisionPreferred QualificationsKnowledge of construction terminology and workflowsFamiliarity with AIA billing formatsExperience supporting multiple construction projects simultaneouslyWhy Join Our ClientCompetitive pay and comprehensive benefits packageOpportunities for professional growth and career developmentCollaborative, team-oriented construction environment with a focus on excellence