Executive Administrative Assistant

· Possible FTE: Yes: Temp to Hire· Schedule Type: Is this WFH Model (3:2) or Onsite? Onsite Mon-Thurs, WFH FridaysAbout the OpportunityWe are seeking a highly organized and proactive Administrative Coordinator to support senior leaders and cross-functional teams in a dynamic, fast-paced environment. This role offers strong exposure to leadership, collaboration across teams, and opportunities to build and expand administrative and operational expertise.You will be part of a supportive and collaborative workplace that values professional growth, flexibility, and continuous learning.Key HighlightsAccess to modern tools, technology, and training programsSupportive leadership focused on career growth and developmentFlexible work arrangements (team-dependent)Collaborative and inclusive team cultureOpportunity to work closely with senior leadershipKey ResponsibilitiesProvide advanced administrative support to team leaders and senior stakeholdersManage complex calendars, proactively resolving scheduling conflictsCoordinate meetings, including virtual setups (Teams/Zoom) and telepresence supportHandle confidential and business-sensitive information with discretionArrange domestic/international travel and process expense reportsSupport budget tracking and invoice processingManage correspondence, shipments, and courier servicesOrder office supplies and maintain inventoryPlan meetings/events, including logistics and cateringCreate and edit presentations, documents, and reportsMaintain departmental files in compliance with corporate and regulatory standardsSupport onboarding activities, including office setup for new employees and vendorsTrain or guide junior administrative staff when neededQualifications & SkillsStrong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience with travel & expense systems and administrative toolsExcellent organizational and multitasking abilitiesStrong written and verbal communication skillsAbility to manage competing priorities and meet deadlinesHigh level of professionalism and discretion with confidential informationStrong problem-solving mindset and attention to detailLeadership & Interpersonal SkillsAbility to work independently with minimal supervisionProactive in identifying issues and communicating solutionsStrong relationship-building and stakeholder management skillsEffective time management and prioritization abilitiesAccountability and ownership of tasks and deliverablesCollaborative mindset with a focus on continuous improvementEEO:“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”